Payroll Coordinator Multi State/ High Volume at Ignite Medical Resort McHenry

Park Ridge, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Oct, 26

Salary

62500.0

Posted On

09 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll processing, Multi-state payroll, Paylocity, Microsoft Excel, Wage garnishments, Payroll auditing, Compliance, Data validation, Analytical skills, Communication, Interpersonal skills, Organization, Time management, Reporting, Reconciliation, Employee support

Industry

Hospitals and Health Care

Description

Description About Us At Ignite Medical Resorts and Ignite Team Partners, we combine world-class healthcare with a culture focused on excellence, compassion, and innovation. Our team members are passionate about making a difference, and we are committed to creating an environment where employees can grow professionally while supporting our mission of delivering exceptional care. We are currently seeking a detail-oriented and experienced Payroll Coordinator to join our growing team. Position Summary The Payroll Coordinator is responsible for the accurate and timely processing of payroll for a multi-state workforce of more than 4,000 employees. This role serves as a key partner to Human Resources, Accounting, and facility leadership teams, ensuring payroll accuracy, compliance, and exceptional employee support. The ideal candidate thrives in a fast-paced environment, possesses strong analytical skills, and is committed to delivering accurate results while meeting strict deadlines. What You'll Do Process semi-monthly, monthly, and off-cycle payrolls, including bonuses and payroll corrections. Ensure payrolls are accurately submitted to our third-party payroll provider, Paylocity. Review and validate payroll data, ensuring accuracy and compliance before submission. Maintain payroll records and supporting documentation, including payroll registers, facility checklists, payroll communications, and GL uploads. Administer employee wage garnishments, including setup, calculations, ongoing maintenance, and timely remittance in compliance with federal, state, and local regulations. Collaborate with Human Resources teams across multiple locations to resolve payroll-related questions and discrepancies. Support direct deposit troubleshooting, payroll software guidance, and routine payroll updates. Monitor and maintain labor data synchronization between Dashboard HC and Paylocity. Verify state-specific unemployment insurance (SUI) reporting accuracy. Assist with payroll audits, reconciliations, and compliance initiatives. Maintain PTO balances and related reporting. Train and support users within the Paylocity platform. Prepare payroll reports, bonus calculations, and other analyses for senior leadership. Why Join Ignite? Opportunities for professional growth and advancement Supportive and collaborative team environment The chance to make a meaningful impact within a rapidly growing organization If you are dedicated, compassionate, dependable and energetic – WE WANT YOU! Awesome Benefits that Ignite Team Members can expect: · COMPETITIVE WAGES · GENEROUS BENEFITS PACKAGE INCLUDING HEALTH, DENTAL & VISION · 401K PLAN WITH EMPLOYER MATCH · PAID TIME OFF · HOLIDAY PAY · VOLUNTARY BENEFITS - LIFE/AD&D, STD, LTD, CRITICAL ILLNESS, ACCIDENT, HOSPITAL INDEMNITY · SHORT-TERM AND LONG-TERM DISABILITY · EMPLOYEE ASSISTANCE PROGRAM (EAP) · HEALTH SAVINGS ACCOUNT (HSA) · EMPLOYER PAID LIFE INSURANCE · RASMUSSEN COLLEGE 20% DISCOUNT FOR IN PERSON CLASSES · HOSPITALITY AND TEAMWORK FOCUSED CULTURE · A COMMITMENT TO TECHNOLOGY · FREE PLANET FITNESS MEMBERSHIP · ON DEMAND PAY · COMPANY SPONSORED DOORDASH DELIVERY SERVICE · ADVANCEMENT OPPORTUNITIES · SUPER PERKS PROGRAM PET INSURANCE 12%-30% DISCOUNTS · SUBSIDIZED CHILD CARE BENEFITS Ignite Team Partners is an Equal Opportunity Employer. Requirements Required Qualifications Previous experience as a Payroll Coordinator, Payroll Specialist, or similar payroll-processing role. Experience working with payroll software such as Paylocity, Paycom, or comparable systems. Strong proficiency in Microsoft Excel and general computer applications. Exceptional attention to detail and organizational skills. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Strong communication and interpersonal skills. Collaborative, team-oriented mindset. Preferred Qualifications Bachelor’s degree in Accounting, Finance, Business Administration, or a related field. Experience supporting multi-state payroll operations. Healthcare, senior living, or service-industry payroll experience preferred.

Responsibilities

The Payroll Coordinator manages accurate and timely payroll processing for over 4,000 employees across multiple states using Paylocity. Key duties include administering wage garnishments, maintaining payroll records, and collaborating with HR and accounting to ensure regulatory compliance.