Payroll Design Specialist at Agoda

Bangkok, , Thailand -

Full Time

Start Date

Immediate

Expiry Date

27 Apr, 26

Salary

0.0

Posted On

27 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Operations, Project Management, Governance, Payroll Accounting, Data Analysis, Process Improvement, SLA Design, KPI Management, Audit Coordination, Risk Management, Continuous Improvement, Automation, Vendor Management, Communication, Problem-Solving, Lean, Six Sigma

Industry

Software Development

Description

About Agoda At Agoda, we bridge the world through travel. Our story began in 2005, when two lifelong friends and entrepreneurs, driven by their passion for travel, launched Agoda to make it easier for everyone to explore the world. Today, we are part of Booking Holdings [NASDAQ: BKNG], with a diverse team of over 7,000 people from 90 countries, working together in offices around the globe. Every day, we connect people to destinations and experiences, with our great deals across our millions of hotels and holiday properties, flights, and experiences worldwide. No two days are the same at Agoda. Data and technology are at the heart of our culture, fueling our curiosity and innovation. If you’re ready to begin your best journey and help build travel for the world, join us. Job Description Job Title: Specialist, Payroll Design - JG 4 Reports to: Senior Manager , Payroll Level: 4 Experience: 8–10 Years Location: Bangkok Role Purpose: Payroll Service Design, Governance & Continuous Improvement is responsible for designing, maintaining, and enhancing the global payroll operational framework. This role ensures payroll operations are robust, efficient, and scalable by establishing strong SLAs, KPIs, governance controls, and a disciplined culture of continuous improvement. A key element of this responsibility is to lead and embed these standards into all payroll projects, including system implementations, vendor transitions, and global expansions. By acting as the critical bridge between strategic design and operational execution, this role translates global payroll standards into practical, future-proof ways of working, ensuring consistent service delivery, financial accuracy, and audit readiness across all initiatives. Key Responsibilities: Payroll Operating Framework & Governance Own, maintain, and enhance the global payroll operating model, standard operating procedures (SOPs), process maps, and escalation frameworks. Define and manage global payroll calendars and cut-off schedules. Maintain the payroll governance and control framework, including approval matrices, segregation of duties, and the risk & control register. Ensure all regional teams and external vendors adhere to defined global standards. Performance Management (SLA & KPI Oversight) Design, implement, and manage a comprehensive global SLA and KPI framework covering accuracy, timeliness, first-time-right rates, and cost efficiency. Produce and analyze monthly performance dashboards to track trends and identify service gaps. Lead root-cause analysis for performance issues and drive corrective action plans. Audit, Compliance & Risk Management Act as the primary point of coordination for all internal and external payroll audits (Internal Audit, External Audit, SOC1/ISAE). Ensure perpetual audit readiness across the global payroll function. Track, manage, and ensure timely closure of all audit findings and control action items. Continuous Improvement & Process Excellence Establish and own the Payroll Continuous Improvement (CI) framework, identifying opportunities for automation, standardization, and simplification. Lead CI initiatives (e.g., Lean, Six Sigma, Kaizen) to eliminate high-volume manual tasks, rework, errors, and process bottlenecks. Quantify, track, and report on benefits realization, including reduced error rates, shorter cycle times, cost savings, and improved employee experience. Foster a culture of continuous improvement across the payroll and accounting teams. Project, Change & Vendor Management Serve as the payroll Subject Matter Expert (SME) for key projects, including system upgrades, vendor transitions, and country expansions. Support User Acceptance Testing (UAT), cutover planning, and hypercare support to ensure successful project implementations. Govern vendor performance through SLA tracking, preparing Quarterly Business Review (QBR) materials, and driving service improvement plans (SIPs). Act as a central coordination point for resolving cross-regional operational issues. Payroll & Accounting Alignment Partner closely with the Payroll Accounting team to ensure clear ownership and seamless handoffs between payroll processing and accounting activities. Align on and reinforce controls impacting the general ledger (GL) and balance sheet integrity. Support governance of payroll-to-GL reconciliation processes and escalate accounting-impacting issues. Key Stakeholders: Head of Payroll Operations & Payroll Accounting Regional Payroll Managers & Teams Head of Payroll Accounting & Finance Controllers HR Operations, HRIT, and Shared Services Leadership Internal & External Audit Teams Payroll Vendors and Technology Partners Success Measures (KPIs): Service Delivery: Consistent achievement or improvement against all payroll SLAs and KPIs (accuracy, on-time delivery). Quality & Efficiency: Measurable reduction in rework, retro payments, and manual processing time. Governance: Reduction in audit findings and strengthened control compliance. Improvement: Tangible benefits delivered through process simplification, automation, and standardization projects. Stakeholder Satisfaction: Positive feedback from regional and functional leaders on governance and support effectiveness. Required Experience & Qualifications: Experience: 7–8 years of progressive experience within global payroll operations, payroll project management, governance, or payroll accounting. Hands-on experience designing SLAs/KPIs, driving process improvement initiatives, and supporting large-scale payroll transformations. Proven experience managing outsourced payroll vendors and multi-country payroll models. Practical exposure to major payroll platforms (e.g., Workday, SAP, ADP, CloudPay, Dayforce). Skills & Competencies: Analytical Acumen: Expert ability in data analysis, KPI design, trend spotting, and root-cause analysis. Process Excellence: Strong skills in process mapping, re-engineering, and methodologies like Lean or Six Sigma. Structured Governance: A meticulous and structured approach to documentation, controls, and risk management. Influential Leadership: Ability to lead, influence, and drive change without direct authority in a complex, matrixed environment. Communication: Exceptional verbal and written communication skills, capable of engaging effectively with technical teams, vendors, and senior leadership. Problem-Solving: A proactive and strategic problem-solver with a focus on designing sustainable, scalable solutions. Top 5 Strategic Contributions for Payroll & Payroll Accounting 1. Establish a Unified Framework of Governance & Control This role will create a single source of truth for how payroll is run, creating clarity and reducing risk for both operations and accounting teams. For Payroll Ops: Clear SOPs, escalation paths, and defined controls reduce ambiguity and prevent errors. For Payroll Accounting: A robust control framework and segregation of duties ensure the integrity of data flowing into the General Ledger (GL), making reconciliations smoother and more reliable. Result: A standardized, audit-ready environment that builds confidence with Finance and Internal Audit. 2. Drive Data-Driven Performance Management with SLAs & KPIs The manager will move the organization from reactive problem-solving to proactive performance management by implementing a clear metrics framework. For Payroll Ops: Metrics like First-Time-Right and retro correction rates directly measure process quality and pinpoint areas for improvement. For Payroll Accounting: Shared metrics on payroll accuracy provide an early warning system for potential accounting issues, allowing for proactive resolution before the books are closed. Result: Objective performance visibility that aligns both teams on shared goals of accuracy and timeliness. 3. Embed Continuous Improvement (CI) to Eliminate Manual Work & Rework This role will systematically identify and eliminate the root causes of inefficiency that plague both departments. For Payroll Ops: Targeting high-volume manual tasks and error-prone steps directly reduces the operational burden and frees up capacity. For Payroll Accounting: Reducing rework and errors in payroll processing means fewer correcting journals and less time spent investigating discrepancies. Result: A more efficient function with lower costs, faster cycle times, and less frustration for both teams. 4. Champion Strategic Automation and Technology Optimization The manager will act as a key driver for leveraging technology to create a seamless flow of accurate data from HR to Payroll to Accounting. For Payroll Ops: Identifying automation opportunities for data validation, report generation, and payment processing. For Payroll Accounting: Ensuring system upgrades and new tools are designed with seamless payroll-to-GL reconciliation in mind, automating data feeds wherever possible. Result: Reduced manual intervention, minimized risk of human error, and a more streamlined E2E process. 5. Serve as the Central Hub for Vendor & Project Governance This role ensures that external partners and internal projects deliver value and adhere to the organization's standards, rather than creating new problems. For Payroll Ops: Rigorous vendor SLA management and QBRs ensure service quality and hold partners accountable. For Payroll Accounting: By acting as the payroll SME on projects (e.g., system changes, new country expansions), the manager ensures that accounting requirements for controls and data integrity are "baked in" from the start, not added as an afterthought. Result: Successful, low-risk implementations and a predictable, high-quality service from vendors. Discover more about working at Agoda Agoda Careers https://careersatagoda.com Facebook https://www.facebook.com/agodacareers/ LinkedIn https://www.linkedin.com/company/agoda YouTube https://www.youtube.com/agodalife Equal Opportunity Employer At Agoda, we pride ourselves on being a company represented by people of all different backgrounds and orientations. We prioritize attracting diverse talent and cultivating an inclusive environment that encourages collaboration and innovation. Employment at Agoda is based solely on a person’s merit and qualifications. We are committed to providing equal employment opportunity regardless of sex, age, race, color, national origin, religion, marital status, pregnancy, sexual orientation, gender identity, disability, citizenship, veteran or military status, and other legally protected characteristics. We will keep your application on file so that we can consider you for future vacancies and you can always ask to have your details removed from the file. For more details please read our privacy policy. Disclaimer We do not accept any terms or conditions, nor do we recognize any agency’s representation of a candidate, from unsolicited third-party or agency submissions. If we receive unsolicited or speculative CVs, we reserve the right to contact and hire the candidate directly without any obligation to pay a recruitment fee.

Responsibilities

The Payroll Design Specialist is responsible for designing, maintaining, and enhancing the global payroll operational framework, ensuring robust and efficient payroll operations. This role also leads payroll projects, ensuring compliance with global standards and continuous improvement initiatives.