Payroll & Expense Coordinator at AUIB

Baghdad, Baghdad Governorate, Iraq -

Full Time

Start Date

Immediate

Expiry Date

06 Jun, 26

Salary

0.0

Posted On

08 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Validation, Expense Reimbursements, Policy Compliance, Documentation Completeness, Exception Logs, Clearing Account Monitoring, Audit-Ready Evidence, Month-End Close, Accrual Inputs, Segregation of Duties, Oracle Fusion, Reconciliation, Attention To Detail, Coordination, Communication, Excel Proficiency

Industry

Description

Position Summary: The Payroll & Expense Coordinator supports finance-side payroll and employee expense controls by validating payroll registers and changes, coordinating payroll accounting entries and reconciliations, and administering expense reimbursements and business advances for policy compliance and documentation completeness. The role maintains exception logs, clearing account monitoring, and audit-ready evidence packs, and supports month-end close schedules and accrual inputs. This role is not HR payroll processing and operates under strict segregation of duties (no payment release, no self-approval, no bank reconciliations). Key Responsibilities: Payroll validation & exception management – Validate payroll registers/changes for approvals and reasonableness; maintain exceptions log and escalate issues. Payroll accounting coordination – Prepare supporting schedules and coordinate payroll entries in Oracle Fusion (or approved interface); ensure independent review/approval. Payroll reconciliations – Reconcile payroll registers to posting summaries and clearing/liability accounts; investigate and resolve variances with HR and accounting. Expense reimbursements & advances governance – Validate claims for policy compliance and documentation; manage advances lifecycle and aging; route approvals per DoA. Audit-ready evidence & close support – Maintain evidence packs and retention discipline; support month-end close with accrual schedules and clearing account support. Ideal Candidate Profile: Strong control mindset (DoA/SoD awareness, no self-approval, evidence discipline). Payroll accounting literacy (clearing accounts, accruals, reconciliation logic). High attention to detail with ability to investigate exceptions and document conclusions. Strong coordination and communication with HR and employees while enforcing policy. Excel proficiency (schedules, aging reports, reconciliations; pivots/lookups). Education and Experience: Education: Bachelor’s degree in business, or related field. Experience: Minimum 1+ years in payroll accounting, expense management, or control-focused accounting role. Preferred: Experience in a controlled environment with audit support; higher education/nonprofit exposure; familiarity with Oracle Fusion payroll accounting/expenses and advanced Excel. Why AUIB? Diversity and Inclusivity: At AUIB, we champion diversity and inclusivity in every aspect of campus life. Our vibrant community is a tapestry of cultures, ideas, and dreams, ensuring a welcoming environment for everyone through fair and equal policies. Competitive Benefits: AUIB offers competitive salaries, comprehensive health plans, and generous leave policies, ensuring the well-being and satisfaction of our staff. Professional Development: With numerous opportunities for career progression and professional development, AUIB is the ideal place to enhance your skills and advance your career. A Thriving Community: Our expatriate faculty and staff enjoy comfortable on-campus accommodations, and a vibrant campus equipped with state-of-the-art facilities, including an expansive library, modern classrooms, and recreational amenities. A Legacy of Excellence: Situated in Baghdad, AUIB is dedicated to reviving the city’s historic legacy of learning and culture. Joining AUIB means being part of a prestigious project envisioned by prominent figures in business, government, and education. Application Requirements: To be considered for any role at the American University of Iraq—Baghdad (AUIB), applicants are required to submit the following documents: * Cover letter: Detail how your skills and experience align with the specific requirements of the position you are applying for. * Resume/Curriculum Vitae: Provide an up-to-date resume or CV. * Identification: A valid national ID or passport is required for the application process. Please note that applications missing any of these components will not be considered. Candidates Shortlisted for an Interview: If you are shortlisted for an interview, you will need to provide additional documentation: * Educational transcripts and certifications must be translated into English. * References: Provide contact details for three references who have either worked with you or supervised your work.

Responsibilities

The Payroll & Expense Coordinator supports finance-side payroll and employee expense controls by validating payroll registers, coordinating accounting entries, and administering expense reimbursements for policy compliance. This role maintains exception logs, supports month-end close schedules, and ensures audit-ready evidence packs are kept.