Payroll & HR Administration Specialist – EMEA (Iberia Focus) at Vertiv

Cluj-Napoca, , Romania -

Full Time

Start Date

Immediate

Expiry Date

14 Jul, 26

Salary

0.0

Posted On

15 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Administration, Spanish Payroll, HR Operations, ADP, Labour Law, Social Security, Data Analysis, HRIS, HCM Platforms, MS Office, Compliance, Reporting, Vendor Management, Flexible Compensation Plan

Industry

electrical;Appliances;and Electronics Manufacturing

Description

Payroll & HR Administration Specialist – (Spanish Payroll) Location: Cluj, Romania Join Vertiv’s EMEA Payroll team supporting Spain and Portugal. This role manages payroll operations, liaises with external vendors (including ADP), and provides payroll-related HR support. Key Responsibilities * Manage end-to-end payroll processes for Spain & Portugal in partnership with external vendors, including ADP * Act as the main point of contact for ADP, ensuring accurate and timely payroll delivery * Review and validate payroll outputs (earnings, deductions, taxes, Social Security, benefits) to ensure compliance with local regulations * Process payroll-related changes such as new hires, terminations, contract updates, absences, and statutory reporting * Respond to employee payroll queries in Spanish and provide clear guidance on payroll and labour-related topics * Administer Spain’s Flexible Compensation Plan, including employee enrolment, vendor coordination, and payroll deductions * Maintain accurate payroll and HR data in internal systems and perform regular quality checks * Prepare payroll reports and support Finance, audits, and compliance activities * Contribute to payroll process improvements, system implementations, and standardisation initiatives across EMEA Key Requirements * Fluent Spanish (essential) – for employee and vendor communication * Proven experience in Spanish payroll preferred – including labour law and Social Security * 2–4 years’ experience in payroll & HR operations (multi-country or shared services preferred) * Strong attention to detail and analytical skills Skills & Tools * Payroll systems, HRIS/HCM platforms, and MS Office * Ability to interpret and explain payroll and labour regulations Languages * Spanish – mandatory * English – mandatory * Portuguese – a plus #LI-VH2 Work Authorization No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire. Equal Opportunity Employer We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability.

Responsibilities

The specialist will manage end-to-end payroll processes for Spain and Portugal in collaboration with external vendors like ADP. They are responsible for ensuring compliance with local regulations, processing payroll changes, and providing HR support to employees.