This role offers the opportunity to lead payroll processes in collaboration with an external payroll provider, ensuring accuracy, compliance, and smooth execution. You will act as a key link between internal teams and external partners, handling payroll, expat administration, and audits while optimizing systems and processes. Additional responsibilities include managing absence cases, supporting HR audits, and preparing employment documents. This position is ideal for someone who thrives in a fast-paced, executive-level environment and is confident in navigating Swiss labor law and tax regulations.

What You Will Do:

• Partnership-based cooperation with the external payroll provider for payroll accounting (incl. content review of payroll-related topics, final acceptance and problem solving)
• Implementation of proper and timely payroll accounting in compliance with all legal and internal regulations
• System maintenance and optimization as well as ensuring company-related specifications with regard to data quality and compliance
• Cooperation with internal interfaces and shared service centers (e.g. payroll accounting team)
• Administration of expat payroll in cooperation with external partners
• Support for monthly closing
• Supporting the HR manager with external and internal audits
• Ensuring proper handling of the absence process/long-term sick leave
• Creation of employment references, HR letters and employment contracts
• Contact for employees on payroll accounting and HR issues

What’s in it For You:

• Competitive Compensation: Attractive salary (Base pay & Variable Plan) and benefits package (private medical care, life insurance, stock purchase, lunch subsidy, sports cards).
• Work-Life Balance: Flexible working arrangements with hybrid model of work (approx. 60% from the office and 40% from home)
• Matrix Organization: Thrive in our matrix organization, working across Europe with various teams and cultural backgrounds.
• Collaborative Environment: Strong teamwork and diverse interactions.
• Development Opportunities: Personalized plans with rapid progression
• Versatile Career Paths: Professional growth supported by active committee for different career levels.
• Supportive Culture: High employee satisfaction and responsive feedback.
• Learning and Innovation: Continuous learning and technical training incl. subject matter experts’ trainings, soft skills and management trainings and LinkedIn learning.
• Relocation Support: Assistance for international candidates and candidates living outside of Krakow.
• Social events such as family events and charity auctions.
• Comfortable working environment (Library, relaxation area, casual dress code).
• Parking space for cars and bikes.

What You Will Need:

• Above 3 years of professional experience in payroll
• Sound specialist knowledge of Swiss tax, social security and labour law
• Fluent in German and English [C1 both written and verbal]
• Commercial training or completed business studies
• Experience in working with international internal and external providers
• Very good knowledge of MS Office applications (especially Excel)
• Strong teamwork skills, customer orientation, reliability and hands-on mentality
• Strong affinity for numbers in combination with a solution-oriented and independent way of working
• Knowledge of Workday and ServiceNow is an advantage

We are committed to fair equal and diverse treatment of associates and applicants, furthering the principles of Equal Opportunity Employment.
Apply today and join one of the most ethical companies with over a hundred years of history.
Join Ecolab and help us protect what’s vital!
Ecolab setzt sich für eine faire und gleiche Behandlung von Mitarbeitern und Bewerbern ein und fördert die Grundsätze der Chancengleichheit bei der Beschäftigung. Unser Ziel ist es, Minderheiten, Frauen und Menschen mit Behinderungen auf allen Ebenen der Belegschaft voll auszuschöpfen. Wir rekrutieren, einstellen, befördern, versetzen und bieten Aufstiegsmöglichkeiten auf der Grundlage individueller Qualifikationen und Arbeitsleistungen. In allen Angelegenheiten, die sich auf Beschäftigung, Vergütung, Sozialleistungen, Arbeitsbedingungen und Aufstiegsmöglichkeiten beziehen, diskriminiert Ecolab keine Mitarbeiter oder Bewerber für eine Anstellung aufgrund von Rasse, Religion, Hautfarbe, Glaubensbekenntnis, nationaler Herkunft, Staatsbürgerschaft, Geschlecht, sexueller Orientierung, Geschlechtsidentität und -ausdruck, genetischen Informationen, Familienstand, Alter oder Behinderung

• Partnership-based cooperation with the external payroll provider for payroll accounting (incl. content review of payroll-related topics, final acceptance and problem solving)
• Implementation of proper and timely payroll accounting in compliance with all legal and internal regulations
• System maintenance and optimization as well as ensuring company-related specifications with regard to data quality and compliance
• Cooperation with internal interfaces and shared service centers (e.g. payroll accounting team)
• Administration of expat payroll in cooperation with external partners
• Support for monthly closing
• Supporting the HR manager with external and internal audits
• Ensuring proper handling of the absence process/long-term sick leave
• Creation of employment references, HR letters and employment contracts
• Contact for employees on payroll accounting and HR issue