SCOPE OF WORK

The Payroll Manager serves as a member of the Accounting Leadership Team, overseeing payroll operations and supervising the payroll team. Ensures accurate, timely payroll processing, compliance with labor laws, and management of payroll-related reporting. Reports to the Director of Accounting and interacts with staff across departments, field operations, and corporate offices.

POSITION REQUIREMENTS

• Uses Gaylor Values as a tool to carry out all job responsibilities
• Must understand and maintain confidentiality of all payroll information at all levels within payroll division
• Strong understanding of payroll principles with strong proficiency in payroll systems and software
• Detail-oriented with strong problem-solving, communication, and organizational skills
• Effectively communicates payroll’s strategic importance and ensures alignment with organizational goals and consistently reinforcing the broader company vision
• Fosters a productive and enthusiastic payroll team
• Proficiency in Microsoft Office applications, including Access, Excel, PowerPoint, and Word
• Keeps current with industry regulations and best practices

PHYSICAL REQUIREMENTS

• Must be able to wear personnel protective equipment (i.e., hard hat, safety glasses, gloves, high visibility vest, safety harness, etc.) when required
• Repetitive use of arms, hands, and fingers
• Possess good vision/hearing (normal or corrected)
• Ability to work while sitting or standing for long periods
• Must be able to lift up to 20 pounds at times

EDUCATION

• Bachelor’s degree in business or equivalent, preferred

EXPERIENCE

• Eight or more years payroll management experience, preferably in the construction industry
• Certified Payroll Professional (CPP) designation required, or must be obtained within first year of employment
• Experience in certified payroll reporting and multi-state payroll tax, preferred
• Experience in Federal, state, and local payroll tax including filing requirements, preferred

• Provides effective leadership and oversight of the payroll team
• Reviews weekly and bi-weekly payroll, and ensures accuracy and compliance
• Ensures compliance with federal, multi-state, and multi-local payroll regulations, including prevailing wage laws
• Continually assesses the effectiveness of payroll across geographic and hierarchical levels of the organization; improves service, functionality, and cost effectiveness of payroll
• Leads, coaches, and develops payroll team by setting clear goals and conducting regular performance reviews
• Manages payroll tax filings and ensures timely payments
• Collaborates with HR and Accounting to streamline payroll processes
• Handles payroll audits and resolves discrepancies
• Manages employee records related to payroll, benefits, and deductions
• Manages preparation of certified payroll reports, as required for government contracts
• Delegates appropriately and follows up effectively
• Performs other related duties as required and assigned