IT IS COMPANY POLICY TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT, INCLUDING BY PROVIDING REASONABLE ACCOMMODATIONS THAT DO NOT CONSTITUTE AN UNDUE HARDSHIP ON THE COMPANY. COLLEAGUES OR CANDIDATES SHOULD DIRECT REQUESTS FOR ACCOMMODATION TO THE DIRECTOR OF PEOPLE AND CULTURE.

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THE ABOVE IS NOT AN ALL-INCLUSIVE LIST OF JOB DUTIES AND RESPONSIBILITIES. MANDARIN ORIENTAL, NEW YORK RESERVES THE RIGHT TO ADD, DELETE, CHANGE OR MODIFY THE JOB DUTIES AND RESPONSIBILITIES DESCRIBED IN THIS JOB DESCRIPTION AT ITS DISCRETION WITH NOTICE.

As Payroll Manager/ General Cashier, we expect from you:

• Bachelor’s degree in accounting, Finance or Business related field of study
• Three to five years prior experience managing payroll preparation for large multi-unit operation
• Thorough knowledge of Federal and State withholding requirements, Wage and Labor laws
• Proficiency in computer software, specifically, Payroll/Time and Attendance software (Timesaver & EBS)
• Strong Proficiency in Excel and all other Windows based applications
• Effective management, leadership, organizational and communication skills
• Ability to work flexible schedule to include weekends and holidays

As Payroll Manager/ General Cashier, you will be responsible for the following duties:

• Establishes accurate hard copy and electronic up to date payroll information files for all current and newly hired personnel to provide for proper withholding of required and/or authorized deductions
• Maintains accurate records regarding vacation, sick time and other payroll related benefits, verifies that accruals for same are sufficient to meet liability
• Maintains liaison status between Finance & Human Resources to ensure constant communication of pertinent employee information to ensure accuracy of Payroll records
• Establishes & Maintains security procedures designed to ensure the confidentiality of all payroll related information
• Transmits weekly payroll & status change information to contract payroll processor in a timely manner
• Maintains manual and/or electronic payroll reporting processes, information and equipment daily
• Monitors reporting of tips by employees in designated categories, calculates requirements to ensure that amounts reported are sufficient to meet those established by governmental mandate
• Supervises preparation of payroll related documentation, reviews same to ensure accuracy before submittal to contract payroll processor
• Audits pay checks and related documentation prepared by contract payroll processor, confirms accuracy of all materials and obtains appropriate approvals prior to distribution of pay checks
• Prepares check request for payroll deposits, deduction remittances, withholding and Social Security tax payments
• Prepares payroll reconciliations, accruals and analytic reports for the End of Month Closing, and as required
• Other duties as assigne

General Cashier responsibilities:

• Oversees cashier activities to ensure adherence to policies and procedures for cash handling operations
• Retrieves cashier deposit envelopes from drop safe on a daily basis; audits for accuracy
• Prepares cashier “due back” envelopes whenever necessary to maintain cashier bank total
• Balances & reconciles daily cash & checks to posted revenues, and prepares bank deposits.
• Organizes and maintains records/files for cashier deposit envelopes, daily deposit log sheets, and cash deposit records
• Prepares daily and monthly cashier over/short report(s), assists cashier when necessary to determine cause, informs management, recommends corrective actions
• Performs “surprise audits” on all House Banks on a monthly basis
• Maintains & Inventories General Cashier bank, primary operating fund bank of Hotel
• Anticipates cash requirements, prepares and transmits necessary change requests to bank in order to provide cashiers with sufficient operating funds
• Disburses petty cash funds, when presented with properly prepared and signed petty cash voucher
• Maintains petty cash disbursement records, transmits same to Assistant Controller for ledger posting
• Issues and controls all cashier house banks, controls vault combination and keys
• Maintains records and contracts for all cashier house banks, and provides Human Resources with copies as necessary
• Verifies all Foreign Exchange Rates computed on foreign currency exchange funds and arranges for conversion
• Prepares all End of Month Reconciliations for the cash accounts and Journal Entries to assist in Closing Process
• Other duties as assigne