Payroll Manager I - (US Only) at Catholic Relief Services

, , United States -

Full Time

Start Date

Immediate

Expiry Date

23 May, 26

Salary

100857.0

Posted On

22 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Processing, Compliance, ADP Enterprise V6, Tax Regulations, Auditing, Garnishments, Deductions, Timekeeping, Year-End Processes, W-2s, 1099s, Process Improvement, System Administration, Excel, Problem-Solving, Confidentiality

Industry

Non-profit Organizations

Description

NOTE: The above Pay Range only applies to applicants who perform the job within the US and to applicants classified by CRS as International Assignees. Staff hired on local payroll would follow the respective Country pay range. Your recruiter can share more about the specific salary range for your anticipated work location during the candidate selection process. Job Summary The Payroll Manager oversees and manages the CRS’s payroll functions for domestic & expat payrolls, ensuring timely and accurate payroll processing. This role ensures compliance with federal, state, and local regulations, maintains payroll systems, and partners closely with Global People Resources (GPR), Global Finance, and external vendors to support business operations. Roles and Key Responsibilities Payroll Processing & Administration Manage end-to-end payroll processing on a weekly/biweekly/semi-monthly basis, ensuring accuracy and timeliness. Regularly audit payroll data through thorough review and validation all payroll inputs and reporting ensuring proper record of compensation changes, garnishments, contributions and deductions. Work with internal and external audits by preparing payroll documentation and reports including the worker’s compensation & other state specific audits for all records are in compliance with regulatory requirements. Ensure registration of tax jurisdictions and remittances for new remote work states and maintain ADP Smart Compliance tax notices. Prepare reporting for expat/international staff on US payroll for annual wage statements, taxable fringe benefits and tax certifications for country programs including tax filings for domestic staff. Compliance & Controls Keep abreast on payroll regulations ensuring CRS payroll policies and procedures is compliant with all applicable federal, state, local laws, regulations, and industry best practices Ensure payroll discrepancies are accounted for with proper action provided and findings resolved in a timely and sustainable manner including troubleshooting complex issues related to timekeeping, deductions, and pay calculations. Serve as System Administrator in ADP Enterprise V6. Manage year-end processes including W-2s, 1099s, and other required reporting. Systems & Process Improvement In partnership with GPR and Finance teams, proactively recommend and optimize payroll systems streamlining processes; coordinate enhancements or implementations with HRIS and Finance. Develop and standardize payroll processes that support accuracy and efficiency, automating processes reducing manual work Employee Support and Management Serve as the primary point of contact and address employee inquiries related to payroll. providing clear, customer‑focused communication on payroll policies and timelines. Effectively manage talent and supervise. Manage team dynamics and staff well-being. Provide coaching, strategically tailor individual development plans, and complete performance management for direct reports ensuring cross training/backup for payroll processing. Knowledge, Skills, and Abilities Strong knowledge of federal and multi‑state payroll laws and tax regulations. Proficiency with payroll systems (e.g., ADP, Workday, Paylocity, Ceridian, UKG). Advanced Excel skills and high attention to detail. Strong analytical and problem‑solving skills Exceptional confidentiality and integrity Ability to work under pressure and meet tight deadlines Excellent communication and customer service orientation Process improvement mindset Required Languages: English Travel: No travel required. Supervisory Responsibilities: Yes Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. Catholic Relief Services works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. Catholic Relief Services’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to safeguarding children and vulnerable adults from abuse and exploitation. CRS welcomes candidates from the countries and regions in which we work. In the event the successful candidate is an expatriate, the anticipated duration of the assignment is informed by a term limit, based on the type and level of the job and the needs of the agency. CRS is committed to safeguarding program participants, community members, staff and volunteers from all forms of exploitation and abuse. The successful candidate is expected to sign and adhere to CRS´ Code of Conduct. CRS talent acquisition procedures reflect our commitment to safeguarding the rights and dignity of all people - especially children and vulnerable adults - to live free from abuse and harm. Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position. CRS is an Equal Opportunity Employer. General Requirements CRS offers are contingent on the selected candidate’s ability to legally work where the position is to be performed. Every government has a unique set of work permit eligibility requirements. All positions requiring residence or frequent travel outside a home country must undergo and clear a pre-employment medical clearance; some work permit processes require clearing a separate government administered medical examination. CRS prioritizes candidates who are citizens/ permanent residents of the countries where we have CRS offices.

Responsibilities

The Payroll Manager oversees and manages domestic and expat payroll functions, ensuring timely and accurate processing while maintaining compliance with federal, state, and local regulations. This role involves managing end-to-end payroll administration, serving as the System Administrator for ADP Enterprise V6, and supervising the payroll team.