Payroll Manager at Muir Wood Adolescent & Family Services

Petaluma, California, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Jun, 26

Salary

125000.0

Posted On

07 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Processing, Regulatory Compliance, Timekeeping, General Ledger Posting, Garnishments, Tax Withholdings, Year-End Filings, 401k Administration, Workers' Compensation Reporting, Paylocity, Excel, Process Improvement, System Optimization, Confidentiality, HRIS Management

Industry

Hospitals and Health Care

Description

Description $95,000–$125,000/year | Full-Time | Petaluma, CA Hybrid (3 Days In-Office) | Exempt | Reports to Controller About the Role: Oversee all payroll operations for Muir Wood, a residential treatment provider for teens. You'll manage semi-monthly payroll processing, ensure compliance with federal, state, and local regulations, and partner closely with HR and Finance teams. This role owns the full payroll lifecycle—from onboarding and timekeeping to year-end filings and 401(k) administration. Why Join Us: Hybrid schedule with 3 days in-office Lead payroll operations for a mission-driven healthcare organization Full benefits: Medical, Dental, Vision, 401(k) + match, PTO Collaborative partnership with HR, Finance, and Accounting teams Opportunity to drive process improvements and system optimization What You'll Do: Manage daily payroll functions: processing, bonuses, shift differentials, terminations, and special pay Process semi-monthly payroll and post journal entries to General Ledger Administer garnishments, tax withholdings, and employment verifications Lead year-end processes including W-2s, ACA reporting, and annual audit support Manage 401(k) contributions, deductions, reconciliation, and compliance reporting Oversee workers' compensation reporting and annual audit Train supervisors on Paylocity for timecard approvals and PTO management Monitor regulatory updates and implement compliant policies and processes Generate labor cost reporting to support management decision-making Partner with HR on benefits integration, HRIS systems, and file feeds Requirements What We're Looking For: Must Have: 3+ years of payroll experience Strong knowledge of federal, state, and local payroll regulations Experience with HRIS/payroll systems (Paylocity preferred) Intermediate to advanced Excel skills High attention to detail and commitment to confidentiality Preferred: Associate's or Bachelor's degree in Accounting, Finance, or related field Basic knowledge of GAAP Experience in healthcare or multi-entity payroll environments Background in payroll system implementation or optimization About Muir Wood: We provide trauma-informed, relationship-centered residential treatment for teens ages 12–17 struggling with mental health and substance use challenges. Join a team committed to clinical excellence, compassion, and collaboration. Muir Wood Teen Treatment is an Equal Opportunity Employer.

Responsibilities

This role oversees all payroll operations, including managing semi-monthly processing, ensuring compliance with all regulations, and owning the full payroll lifecycle from onboarding to year-end filings. Key duties involve processing payments, administering garnishments and tax withholdings, and managing 401(k) contributions and compliance reporting.