PACE®

Pace® makes the world a safer, healthier place. We partner with clients to provide the service, science, and laboratory data needed to make critical decisions that benefit us all. Through a nationwide laboratory network, Pace® advances the science of businesses, industries, consulting firms, government agencies, and others.
Job Description

SUMMARY:

Responsible for managing, coordinating and performing quality assurance of corporate-wide payroll systems and activities; develops and implements operational processes, policies and procedures, ensuring the overall efficiency and effectiveness of assigned operations.

EDUCATION AND EXPERIENCE:

Associate’s degree in accounting, finance, or a related field; AND four (4) years of professional payroll management experience in a multi-state operations environment; OR an equivalent combination of education, training and experience.

REQUIRED KNOWLEDGE:

• Experience with Multi-State payroll and taxes; Pace® has locations in almost all 50 states.
• Experience with Workday preferred.
• Principles and practices of employee supervision, including selection, work planning, organization, performance review and evaluation, and employee training and discipline.
• Comprehensive principles, practices and techniques of payroll administration and customer service.
• Understanding of the development and implementation of payroll programs, policies and procedures.
• Principles and practices of developing teams, motivating employees and managing in a team environment.
• Applicable state and Federal statutes, rules, codes, and regulations governing payroll and benefits.
• Accounting and budgeting principles and methods for payroll accounting.
• Principles and practices of auditing and testing data and processes for accuracy.
• Specialized payroll-related accounting software applications.
• Principles of record keeping and records management.
• Standard office practices and procedures, including filing and the operation of standard office equipment.
• Communicating effectively in oral and written forms.
• Techniques for dealing with a variety of individuals from various socio-economic, ethnic and cultural backgrounds, in person and over the telephone.
• Correct business English, including spelling, grammar and punctuation.

REQUIRED SKILLS:

• Performing comprehensive professional-level payroll responsibilities in a variety of assigned areas.
• Overseeing and administering comprehensive and varied payroll functions.
• Supervising and evaluating employees and providing related recommendations.
• Training others in policies and procedures related to the work.
• Applying more standard business and project management methodologies with a focus on implementing plans to achieve goals.
• Developing effective work teams and motivating individuals to meet goals and objectives and provide customer services in the most cost effective and efficient manner.
• Interpreting, applying and explaining applicable laws, codes and regulations.
• Providing consulting services to supervisors and staff.
• Interpreting and applying corporate policies, and Federal, state and local laws governing payroll.
• Maintaining payroll documentation, verifying, and reconciling payroll information and reports.
• Meeting deadlines and strict time frames for payroll processing.
• Correcting and updating financial information systems and generating reports.
• Developing auditing processes and procedures to verify data.
• Establishing and maintaining effective work relationships with staff, coworkers, and contractors.
• Preparing functional reports, correspondence and other written materials.
• Using initiative and independent judgment within established organizational and department guidelines.
• Using tact, discretion and prudence in working with those contacted in the course of the work.
• Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.

PHYSICAL/MENTAL REQUIREMENTS:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Mobility to work in an office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 10 pounds; vision to read printed materials and computer screens; and hearing and speech to communicate in person or over the telephone.

• Supervises staff including hiring, training, evaluating performance, providing compensation recommendations, and performance management.
• Manages implementation and oversight of payroll and related functional programs to achieve desired and operational results, aligns resources required, and ensures effective administration.
• Ensures compliance with federal, state, local, and corporate standards, regulations and policies regarding payroll operations and processes.
• Provides observations and recommendations to leadership for improvement of the corporation’s policies, procedures and practices.
• Serves as subject matter expert on payroll processes and procedures; facilitates communication on customer needs, business requirements, and establishes performance metrics.
• Resolves escalated, technical or sensitive payroll issues and operational problems/conflicts; works with internal groups or external agencies as required and oversees successful resolution.
• Manages employee data for acquisitions and ensures data is accurately input into HRIS.
• Ensures registration with appropriate State agencies for tax compliance purposes.
• Serves as HRIS Subject Matter expert.
• Oversees or participates in special projects by identifying issues and priorities; communicates, coordinates, and evaluates results.
• Manages vendor(s); ensures service delivery and resolves issues.
• Maintains currency of payroll-related regulations, industry trends, current practices, new developments, and applicable laws/legislation.
• Contributes to the efficiency and effectiveness of the department’s service to its customers by offering suggestions and directing or participating as an active member of a work team.
• Promotes and supports the overall mission of Pace Analytical by demonstrating courteous and cooperative behavior when interacting with customers and staff; acts in a manner that promotes a harmonious and effective workplace environment.