Payroll Officer at British Council

Warsaw, Masovian Voivodeship, Poland -

Full Time

Start Date

Immediate

Expiry Date

23 Jan, 26

Salary

0.0

Posted On

25 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Literacy, Digital Agility, People Advocacy, Executional Excellence, Problem Solving, Payroll Operations, Critical Thinking, Confidentiality, Compliance, Reconciliations, Reporting, Employee Data Review, Statutory Payments, Vendor Management, Data Protection, Payroll Calculations

Industry

Non-profit Organizations

Description

Working with people in over 200 countries and territories, we are on the ground in more than 100 countries. Ensure MyHR and payroll software data is accurate, regularly updated, and reflected in monthly dashboards. Prepare monthly reconciliations and reports for stakeholders, supporting data reviews across multiple countries. Assist in reviewing employee data for payroll runs, escalating discrepancies to the Line Manager as needed. Ensure payroll records are archived or destroyed in line with country-specific data protection policies. Assist in setting up and adhering to the annual payroll calendar, coordinating inputs from internal teams and vendors. Support regional payroll strategy by reviewing delivery models for compliance, accuracy, and efficiency. Assist with manual payroll calculations, statutory payments, and final settlements for leavers. Ensure timely distribution of payslips and consolidation of payroll reports with proper approvals. Prepare payroll-related journals and accruals, and support overtime and reimbursement processes. Manage timely processing of purchase requests and orders for HR vendor payments, ensuring compliance and accuracy. Data literacy: Data driven - Grasps & uses data to make decisions and inform practice Digital Agility: Digital aptitude - motivated to learn and experiment with digital ways of working People Advocacy: Risk mitigation & ethics - ensure ethical conduct and compliance and mitigates people risks Executional Excellence: Action orientation - Implements actionable and adaptive plans to achieve results Problem solving: Finds practical solutions to navigate and overcome obstacles Language - English and Polish Essential: Experience of working with multiple datasets and confidential employee information Experience of delivering payroll operations processes and practices. Proven ability in solving process and technical issues. Ability to demonstrate critical thinking skills and initiative Closing Date: Applications will close at 23:59 IST/19:29 UK Time on Sunday, 9th November 2025 You must have the legal right to work in Poland at the time of application. Important Information: Department: Payroll and Data Operations Contract Type: Indefinite Contract (Permanent) Pay Band: 4 Please note that candidates must have the pre-existing, legal right to work in Poland Mobility / relocation / visa sponsoring support will not be provided. This may not be appropriate for all roles but can be explored at interview. A connected and trusted UK in a more connected and trusted world. Equality, Diversity and Inclusion Statement We are committed to equality, diversity and inclusion and welcome applications from all sections of the community as we believe that a diverse workforce gives added depth to our work. The Disability Confident scheme helps challenge attitudes, increase understanding of disability and ensure staff are drawn from the widest possible pool of talent. We guarantee an interview for disabled applicants who meet the minimum role requirements. We welcome discussions about specific requirements or adjustments to enable participation and engagement in our work and activities. Safeguarding Statement We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989. If you experience any difficulties with submitting your application, please email askhr@britishcouncil.org

Responsibilities

The Payroll Officer will ensure the accuracy of MyHR and payroll software data, prepare monthly reconciliations and reports, and assist in payroll runs. They will also manage payroll records in compliance with data protection policies and support the regional payroll strategy.