Job ID: 53418
Job Category: Finance, Accounting & Purchasing
Division & Section: Public Health, Operation and Business Services
Work Location: 55 John St, Toronto, ON M5V 0C4
Job Type & Duration: Full-time, 1 Temporary (Approximately 5 months) Vacancy
Hourly Rate and Wage Grade: $34.99 - $38.20
Shift Information: Monday to Friday, 7 hours per day, 35 hours per week
Affiliation: L79 Full-time
Number of Positions Open: 1
Posting Period: 20-Jun-2025 to 07-Jul-2025

YOUR APPLICATION MUST DESCRIBE YOUR QUALIFICATIONS AS THEY RELATE TO:

• Considerable clerical/administrative experience, some of which must specifically relate to the payroll function, and/or an equivalent combination of relevant post-secondary education in public administration, payroll, accounting, human resources management, and clerical/administrative/payroll experience.
• Considerable experience in the application of collective agreements, corporate payroll and personnel policies, procedures, practices, and related legislation.
• Considerable experience in interpreting and communicating, both orally and in writing, the fundamentals of the collective agreement language as it relates to payroll.
• Considerable experience in preparing and formatting detailed reports, charts, graphs, and statistical data, including the use of advanced Microsoft Office Suite features such as pivot tables in Excel.
• Considerable experience using payroll system software (e.g., ESS/MSS, SAP, SuccessFactors), scheduling applications, time entry systems (e.g., CAT2), and reporting software.

• Receives attendance reporting information and prepares/processes payroll information
• Coordinates and inputs daily timesheets into corporate computerised absentee system in regards to departmental cost centre changes, attendance, WSIB, lieu time, overtime, acting pay, service pay, kilometres, parking expenses, reimbursement for meal allowances and medical notes Prepares and processes personnel documentation for employees, i.e. alternate rates, terminations, leave of absences, increments, layoffs, etc.
• Prepares, maintains and monitors attendance records for salaried and bi-weekly employees
• Calculates, verifies and corrects entitlement for vacation and sick bank credits
• Prepares summary sheets on outstanding sick claims and doctor’s certification
• Calculates and monitors lieu time
• Verifies and distributes pay statements and makes arrangements for cancelled/replacement cheques
• Responds to enquiries regarding collective agreements, payroll and personnel matters. Verifies, tracks and resolves payroll matters
• Prepares reports on position and salary status, alternate rates, increments, sick bank/vacation/overtime/lieu time balances, kilometrage and attendance management information Receives increment, suitability and promotion/evaluation forms for employees. Maintains file for increments and promotion evaluations
• Prepares documents and files pertaining to the updating of payroll records in accordance with corporate records management policies and retention schedules Maintains payroll/personnel records and files for audit purposes
• Prepares documents pertaining to the updating of payroll records
• Liaises with other departments, outside agencies
• Prepares payroll for a business unit
• Performs audits and verifies input for accuracy