PAYROLL PROGRAM ASSISTANT 2

at  City of Toronto

Job ID: 51127
Job Category: Finance, Accounting & Purchasing
Division & Section: Seniors Services & Long Term Care, LTC Strategic Workforce & Planning
Work Location: Union Station, 3rd Floor
Job Type & Duration: Full-time, Temporary Vacancy (18 month)
Hourly Rate and Wage Grade: $33.34 - $36.55 (2024 rate)
Shift Information: Monday to Friday, 35 hours per week
Affiliation: L79 Full-time
Qualified List: Candidate List will be established. For applicability and duration, see below.
Number of Positions Open: 1
Posting Period: 15-JAN-2024 to 22-JAN-2025

JOB DESCRIPTION

The City’s Seniors Services and Long-Term Care Division supports Toronto seniors and residents in long-term care homes to have the healthiest, most fulfilling lives possible through exceptional care and services. Vulnerable individuals who reside in the community are supported through adult day programs, supportive housing services, tenancy support and homemakers and nurses services. CareTO is our brand for the culture change we are investing in for the City’s 10 directly operated long-term care homes (https://www.toronto.ca/community-people/housing-shelter/rental-housing-tenant-information/finding-housing/long-term-care-homes/careto/). The division values Compassion, Accountability, Respect and Excellence which shape our organizational culture, our priorities, and the experiences of all those who live, work, volunteer, and visit.
Under the direction of the Manager, Workforce Planning & Development, the Payroll Program Assistant 2 will perform a variety of payroll, clerical and administrative functions, supporting the SSLTC Division.

YOUR APPLICATION MUST DESCRIBE YOUR QUALIFICATIONS AS THEY RELATE TO:

• Considerable clerical/administrative experience some of which must relate specifically to the payroll function and/or an equivalent combination of relevant post- secondary education in the fields of public administration, payroll, accounting, human resources management and clerical/administrative/payroll experience.
• Considerable experience in the application of collective agreements, corporate payroll and personnel policies, procedures, practices and related legislation.
• Considerable experience in the preparation and formatting of complex reports, charts, graphs and statistical data using office systems including Microsoft Office Suite (e.g. Word, Excel, Powerpoint).
• Experience using corporate payroll systems (e.g. SAP and SuccessFactors) and reporting software (e.g. SAP, Document Direct).

• Receives attendance reporting information and prepares/processes payroll information.
• Coordinates and inputs daily timesheets and electronic uploads of time & attendance into corporate computerized payroll/absentee system in regard to departmental cost centre changes, functional area codes, attendance, WSIB, lieu time, overtime, acting pay, service pay, kilometres, parking expenses, reimbursement for meal allowances, medical notes etc.
• Prepares and processes personnel documentation for employees, rehires and layoffs, i.e. alternate rates, hiring and termination documents, leave of absence requests, increment letters, temporary assignment requests, etc. utilizing corporate/internal electronic systems (i.e. SuccessFactors) and paper copy forms.
• Calculates, verifies and corrects entitlement for vacation, lieu and sick bank credits, etc.
• Prepares summary sheets on outstanding sick claims and doctor’s certification.
• Identifies, verifies and makes arrangements for cancelled/replacement cheques.
• Responds to enquiries regarding collective agreements, corporate policies, and payroll and personnel matters. Verifies, tracks and resolves payroll matters.
• Prepares and analyzes monthly, annual and ad hoc reports on position status and on employee/organizational unit/cost centre regarding salary status, alternate rates, increments, sick bank/vacation/overtime/lieu time balances and attendance management information and travel expenses.
• Receives payroll and human resources documentation/monitors electronic reports to support Payroll transactions. Prepares documents and files pertaining to the updating of payroll records in accordance with corporate records management policies and retention schedules. Maintains payroll/personnel records (paper copy and electronic) and files for audit purposes.
• Liaises with other departments, divisions, sections and outside agencies.
• Reviews and audits integrity reports relating to electronic upload of time and attendance in SAP, follows up with divisional clients and processes amendments were applicable.
• Performs daily audit and verifies input for accuracy.
• Participate in divisional, Service Area and corporate related initiatives and special projects, including payroll (eTime, eScheduling) and HR (SF) modernization and transformation.