Payroll Specialist (4221) at MERCY HOUSE

Santa Ana, California, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Mar, 26

Salary

25.0

Posted On

30 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Processing, Compliance, Timekeeping, HR Software, Communication, Organizational Skills, Problem Solving, Attention to Detail, Microsoft Word, Microsoft Excel, Team Support, Confidentiality, Decision Making, Initiative, Efficiency Improvements, Administrative Work

Industry

Non-profit Organizations

Description

Job Details Job Location: Santa Ana, CA 92705 Position Type: Full Time Education Level: Not Specified Salary Range: $25.00 - $25.00 Hourly Job Shift: Day Status: Full-Time, Non-Exempt Payrate: $25.00/hour Schedule: Monday - Friday 8:00 A.M. - 4:30 P.M. (Payday Submission Days: 5:30 A.M. - 2:00 P.M.; Payday: 7:30 A.M. - 4:00 P.M.) Mission Statement: "To be a leader in ending homelessness by providing a unique system of dignified housing opportunities, programs, and supportive services." Benefits Offered: 100% medical coverage of base tier monthly premium Voluntary dental and vision insurance Paid Time Off (Vacation + Sick Pay) Flexible Spending Account Employee Assistance Program 403(b) savings plan with up to 3% company matching Paid on-the-job training and orientation Mileage reimbursement Referral bonus program Opportunities for career growth Job Summary: The Payroll Specialist will be responsible for handling all aspects of the payroll function. The position requires managing multiple tasks throughout the day while maintaining a high level of accuracy in their work and production. This position involves managing employee complaints and questions regarding payroll as well as investigating and resolving any errors in payroll in a timely manner. This position also includes general HR administrative support. This position requires some travel to the various regions in which Mercy House operates. Essential Duties and Responsibilities: Payroll Processing and Compliance Perform tasks to establish and maintain employee payroll records Input, review, and audit timekeeping and other payroll-related records Maintain time and attendance records Enter new hires/terms into the payroll system Post changes in pay, tax status, and other miscellaneous categories Process support orders, garnishments, and voluntary deductions Compute wages, overtime, and other types of pay Calculate and record payroll deductions (voluntary and involuntary) Process advance, termination, and other out-of-cycle payments Reconcile earnings and deduction totals Calculate and prepare general journal entries Review output registers and reports and correct out-of-balance conditions Prepare and file tax reports Compile payroll data for management, auditors, and others Team Support Ensure that all employees receive timely responses to inquiries and questions. Independently coordinate and communicate with all internal groups, hiring managers, and external parties (as required) Address and resolve problems in a timely manner Maintain confidentiality of sensitive information Perform administrative work as assigned Miscellaneous Attend staff meetings and quarterly trainings Enhance job performance by applying up-to-date professional and technical knowledge gained by attending seminars and conferences and reviewing professional publications Take initiative; demonstrate strong decision-making and organizational skills Initiate best practices; develop efficiency improvements Participate in special projects and other duties as assigned by your supervisor Qualifications Education and Experience Proficiency in payroll systems and other HR-related software General Reliable transportation required A flexible work schedule including some schedule changes, some weekends, and evening shifts to meet the department’s needs Detail-oriented and computer proficient in Microsoft Word and Excel required Excellent communication and interpersonal skills Strong organizational and time management skills Ability to work independently and in a team environment Physical Requirements Answer and respond to phone queries Prolonged periods of sitting at a desk and working on a computer Must be able to lift, bend, push, and pull up to 25 pounds Mercy House is an E-Verify employer. E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees in the United States. Please click on the following links for more information. E-Verify Participation Poster: English & Spanish (https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf) E-Verify Right to Work Poster: English & Spanish (https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf) Mercy House must reserve the right to modify, supplement, rescind, or revise all job descriptions to meet the overall needs of Mercy House except as to any language that establishes that the employment relationship is at the will of either the staff member or Mercy House.

Responsibilities

The Payroll Specialist will handle all aspects of payroll processing, ensuring accuracy and compliance while addressing employee inquiries. The role also includes general HR administrative support and requires some travel to various operational regions.