Payroll Specialist - Albany, NY at Trustco Bank

City of Albany, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Jul, 26

Salary

65000.0

Posted On

23 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll processing, ADP Workforce Now, Payroll taxes, Accounting principles, Microsoft Office, Compliance, Data entry, Communication skills, Time management, Confidentiality, Reconciliation, Wage garnishments, Expense reimbursement, Financial reporting

Industry

Banking

Description

Payroll Specialist Reports to: Human Resources Officer FLSA Status: Non-Exempt | Supervisory Role: No Why Join Us? At Trustco Bank, we are committed to fostering a supportive and inclusive workplace where employees can grow their careers. We believe our people are our greatest asset and value each team member’s contributions. We offer a collaborative, detail-oriented environment where accuracy and accountability are essential to our success. As a Payroll Specialist, you will play a critical role in ensuring employees are paid accurately and on time while supporting compliance with payroll regulations and financial reporting standards. You’ll work at the intersection of HR, finance, and operations—contributing to both employee satisfaction and organizational integrity. We invest in our employees with competitive compensation and a comprehensive benefits package that includes medical, dental, and vision insurance, a 401(k) plan with employer match, paid time off, paid holidays, and professional development opportunities. About the Payroll Specialist Role We are seeking a detail-oriented Payroll Specialist to manage end-to-end bi-weekly payroll, ensuring accurate processing of wages, deductions and tax withholdings. This role is responsible for maintaining employee payroll records, ensuring compliance with all applicable laws and delivering excellent support to employees. Key Responsibilities * Process bi-weekly payroll with a high degree of accuracy and timeliness. * Maintain and update payroll records (new hires, terminations, status changes). * Reconcile payroll reports and resolve discrepancies promptly. * Respond to employee inquiries regarding pay, deductions and timekeeping. * Ensure compliance with federal, state and local payroll regulations. * Support internal and external payroll audits. * Process wage garnishments in accordance with court orders. * Troubleshoot and resolve issues in ADP Workforce Now, including ticket management. * Administer tuition reimbursement payments per company policy. * Review and process travel and entertainment expense reimbursements and NSF transactions daily. * Maintain strict confidentiality of payroll information. This job description is not exhaustive; duties and responsibilities may change at any time with or without notice. Qualifications & Skills: Required * A bachelor’s degree in business related field or equivalent level of education and experience. * Effective verbal and written communication skills. * 2+ years of payroll processing or related experience * Strong understanding of payroll taxes, deductions, and compliance requirements * Knowledge of accounting principles including debits and credits * Proficiency in Microsoft Office and payroll systems * Well, organized with the ability to manage multiple tasks and work to time sensitive deadlines * Ability to handle confidential information * Ability to work well independently and in groups. * Fluent in English; bilingual a plus * Ability to lift 10–20 lbs., stand for extended periods. Preferred * Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) * Experience with HRIS and accounting system integrations * Banking or financial services experience Schedule Full-time position: Monday – Friday, 8:30 am – 5:00 pm; flexibility for evenings/weekends as required. Equal Employment Opportunity Statement: Trustco Bank is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, marital status, genetic information, disability, or protected veteran status. This includes, but is not limited to, the following: • Hiring, placement, upgrading, transfer, demotion or promotion • Recruitment, advertising or solicitation for employment • Treatment during employment • Rates of pay or other forms of compensation • Selection for training, including apprenticeship • Layoff or termination It is the policy of Trustco Bank to cooperate to the fullest extent with the applicable regulations of the Civil Rights Act and any legislation on Equal Employment Opportunity.

Responsibilities

The Payroll Specialist is responsible for managing end-to-end bi-weekly payroll processing, including tax withholdings, deductions, and record maintenance. They also ensure compliance with regulations, resolve payroll discrepancies, and provide support for internal and external audits.