Payroll Specialist at Aston Carter

Happy Valley, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Mar, 26

Salary

32.0

Posted On

20 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Management, Multi-state Payroll, Union Compensation, Wage and Hour Laws, Payroll Tax, Per Diem, ERP Systems, Regulatory Compliance, Unemployment Auditing, 401K Plans, Employee Records, Compensation Alignment, Manual Checks, Garnishments, Deductions, Vacation Accruals

Industry

Staffing and Recruiting

Description

Job Title: Payroll SpecialistJob Description We are looking for a dedicated Payroll Specialist responsible for managing the payroll processes for over 100 employees on a weekly basis. The role involves handling multi-state jurisdictions, union compensations, and ensuring accuracy in payroll processing. Responsibilities Manage and execute payroll for employees on a weekly schedule. Ensure compensation aligns with multi-state jurisdictions and union requirements. Enter new hires, employee changes, and voluntary deductions into the payroll system. Process manual checks for terminations and discrepancies. Prepare and process hourly and salaried weekly payrolls. Review computed wages and correct any errors to ensure accuracy. Handle garnishments, deductions, and vacation/sick accruals. Check compliance of non-exempt personnel timesheets with policy and regulatory requirements. Calculate pay for new hires, terminations, and any necessary adjustments. Maintain accurate payroll records and employee files. Process stop payments or adjustments of payroll. Calculate bonuses as requested. Ensure correct computing, withholding, and deductions. Prepare payroll and management reports, journal entries, and reconcile quarterly payroll taxes. Essential Skills Experience in payroll management, specifically within the construction industry (1+ year). Proficiency in multi-state payroll, especially for OR and WA; ID and CA preferred. Experience handling payroll for 100+ employees. Familiarity with union compensation and processes. Knowledge of wage and hour laws. Expertise in payroll tax and per diem. Additional Skills & Qualifications Experience with ERP systems. Understanding of regulatory agencies for taxes and benefits. Experience in unemployment auditing. Ability to manage per diem and travel expenses. Experience uploading information for 401K plans. Work Environment The role is based in an engineering, construction, fabrication, and installation company with locations in Portland, Salt Lake City, and Tacoma. The company specializes in design, fabrication, installation, and repair services for boilers, heat exchangers, pressure vessels, and refractory applications. Employees enjoy a comprehensive benefits package, including up to 15% profit sharing annually and 100% paid premiums for health, dental, and vision benefits for both employees and their families. The healthcare plan offers a low deductible and out-of-pocket costs. Job Type & Location This is a Contract to Hire position based out of Portland, OR. Pay and Benefits The pay range for this position is $30.00 - $32.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Portland,OR. Application Deadline This position is anticipated to close on Jan 1, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Payroll Specialist will manage and execute payroll for over 100 employees on a weekly basis, ensuring compliance with multi-state jurisdictions and union requirements. Responsibilities include entering new hires, processing manual checks, and maintaining accurate payroll records.