Payroll Specialist at Aston Carter

McMinnville, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Dec, 25

Salary

27.0

Posted On

27 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Processing, Attention to Detail, Problem-solving, Reconciliations, Time Capture Software, Microsoft Office Suite, Journal Entry Preparation, Benefits Administration, Wage and Hour Laws, Bilingual in Spanish, ADP Software, UKG Software

Industry

Staffing and Recruiting

Description

Job Title: Payroll Specialist Job Description We are seeking a diligent and detail-oriented Payroll Specialist to join our dynamic team. This role involves processing payroll for both exempt and non-exempt employees, ensuring accuracy and compliance with all relevant laws and regulations. The position is contract-to-hire and requires on-site work with a flexible 4x10 schedule. Responsibilities Prepare and process hourly and salaried payrolls for approximately 260 employees, including 41 exempt and 40 contingent employees. Manage payroll for non-exempt employees on a weekly basis and exempt employees on a monthly basis. Enter new hires, employee changes, and voluntary deductions into the payroll system. Process manual checks for terminations and discrepancies. Review computed wages and correct errors to ensure the accuracy of earnings. Ensure all changes to payroll are processed correctly. Check non-exempt personnel time sheets using electronic time and attendance software for compliance with policies and regulations. Process stop payments or adjustments of payroll as needed. Calculate potential bonuses upon request. Ensure computing, withholding, and deductions are done correctly. Acquire knowledge of wage and hour laws. Prepare various payroll and financial reports, journal entries, and workers' compensation reconciliation in the company MRTA system. Essential Skills 2-5 years of payroll processing experience. Experience conducting payroll for both exempt and non-exempt employees. Proficiency in reconciliations, particularly two-way match between Time & Attendance and Invoice, and Invoice to Accounts Payable. Experience with payroll and time capture software, such as ADP and UKG. Proficiency in Microsoft Office Suite, particularly Excel. Experience in journal entry preparation and benefits administration. Strong attention to detail and problem-solving skills. Additional Skills & Qualifications Direct experience with UKG Software and ADP Software. Bilingual in Spanish is a plus. Bachelor's Degree is preferred but not required; experience is valued more than education. Work Environment The role is based in a fast-paced environment where confidentiality and discretion are paramount. Due to the location, steel-toed shoes are required, with reimbursement up to $125 per year upon conversion. The dress code is suitable for a manufacturing facility, allowing for jeans. The team is small but collaborative, fostering a fun and engaging atmosphere despite the fast pace. Job Type & Location This is a Contract to Hire position based out of Mcminnville, Oregon. Pay and Benefits The pay range for this position is $22.00 - $27.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Mcminnville,OR. Application Deadline This position is anticipated to close on Oct 10, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Payroll Specialist will prepare and process payroll for approximately 260 employees, ensuring accuracy and compliance with laws. Responsibilities include managing payroll for both exempt and non-exempt employees, entering new hires, and processing manual checks.