Payroll Specialist at Aston Carter

Hopkins, Minnesota, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Jan, 26

Salary

38.5

Posted On

19 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Processing, Multi-state Taxes, HR Coordination, Accounting Coordination, Payroll Software Management, Data Reconciliation, Excel Reporting, Training and Onboarding, Confidentiality, Compliance, Job Costing, Payroll Tax Experience, HRIS Systems, UKG Systems, Employee Benefits Administration

Industry

Staffing and Recruiting

Description

Job Title: Payroll Specialist Job Description We are seeking a dedicated Payroll Specialist to process semi-monthly payroll cycles for salaried employees, primarily engineers. The role involves managing multi-state employee taxes and ensuring compliance with state regulations. You will coordinate with HR and Accounting teams to ensure accurate timecard management and job costing, oversee payroll software setup and maintenance, and reconcile payroll tax returns. Responsibilities Process semi-monthly payroll cycles for salaried employees. Manage multi-state employee taxes and ensure compliance with state regulations. Coordinate with HR and Accounting teams for accurate timecard management and job costing. Oversee payroll software setup and maintenance, ensuring accurate data flow and system configuration. Reconcile payroll tax returns and address state tax notices in coordination with UKG. Generate payroll reports and assist in building out reporting capabilities using Excel. Support training and onboarding of payroll processes, with initial in-office training followed by a hybrid work schedule. Collaborate with HR on benefits and payroll administration. Maintain confidentiality and accuracy in all payroll-related activities. Essential Skills 2+ years of multi-state payroll processing experience. 2+ years of experience with large HRIS systems (ADP, Workday, UKG). 2+ years of payroll tax experience. Additional Skills & Qualifications Experience with UKG systems is preferred. Work Environment This opportunity offers a long-term, contract-to-hire position with flexibility. Initially, the candidate will undergo 4-6 weeks of training primarily in the office. Following this, the role will transition to a hybrid schedule, requiring in-office presence 2-3 days per week during payroll weeks (bi-weekly) and remote work on other days. The office building is uniquely designed to resemble a castle and provides a collaborative environment with HR, accounting, and payroll staff. The company is experiencing growth, acquiring new businesses, and expanding its regional offices. Comprehensive benefits, including an Employee Stock Ownership Plan (ESOP), are available. Job Type & Location This is a Contract to Hire position based out of Eden Prairie, Minnesota. Pay and Benefits The pay range for this position is $34.00 - $38.50/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Eden Prairie,MN. Application Deadline This position is anticipated to close on Oct 31, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Payroll Specialist will process semi-monthly payroll cycles for salaried employees and manage multi-state employee taxes while ensuring compliance with state regulations. This role also involves coordinating with HR and Accounting teams for accurate timecard management and overseeing payroll software setup and maintenance.