We are seeking a highly organized and detail-oriented Payroll & Office Operations Associate to join our growing team. In this role, you’ll be the backbone of our office, ensuring our employees are paid accurately and on time, assisting with key human resources functions, managing accounts receivable and payable, and keeping our daily operations running smoothly.
You will assist with HR responsibilities, including new hire onboarding, maintaining personnel files, supporting benefits administration, and helping ensure compliance with employment laws.
This position is ideal for someone who thrives in a small-to-mid-size business environment, where you’ll have the opportunity to wear multiple hats, make a meaningful impact, and support the growth of our back-office operations.
As a key member of our team, you will handle end-to-end payroll processing, provide support for HR tasks, manage vendor relationships and customer billing, and offer general administrative support to our management team. If you enjoy working in a collaborative, fast-paced environment where no two days are exactly the same, this is the role for you.Compensation:

$65,000 - $80,000Responsibilities:

• Support payroll, daily transaction processing, batching, posting, and workflow installations within ServiceTitan, ensuring overall accuracy, consistency, and timeliness.
• Review and adjust bi-weekly payroll to ensure accuracy.
• Establish strong cross-functional communication and collaboration with service, installation, operations, warehouse, and customer service teams.
• Track, record, and resolve all accounts receivable accurately and promptly, while utilizing Bill.com for automated accounts payable.
• Ensure adherence to payment processing requirements for install job scheduling, continuation, and close-out.
• Review and validate timecards, attendance data, and pay-related records.
• Suggest process improvements for payroll efficiency and accuracy.
• Prepare and process payroll for hourly, salaried, and performance-based employees, ensuring accuracy and timeliness.
• Enter and maintain employee information (new hires, terminations, wage changes, deductions) in payroll systems.
• Assist management with scheduling, reporting, and special projects.
• Accounts Receivable – Process financing, track payments, and follow up on overdue accounts.
• Accounts Payable – Process vendor invoices, enter expenses correctly, and schedule payments.

Qualifications:

• Support payroll, daily transaction processing, batching, posting, and workflow installations within ServiceTitan, ensuring overall accuracy, consistency, and timeliness.
• Review and adjust bi-weekly payroll to ensure accuracy.
• Establish strong cross-functional communication and collaboration with service, installation, operations, warehouse, and customer service teams.
• Track, record, and resolve all accounts receivable accurately and promptly, while utilizing Bill.com for automated accounts payable.
• Ensure adherence to payment processing requirements for install job scheduling, continuation, and close-out.
• Review and validate timecards, attendance data, and pay-related records.
• Suggest process improvements for payroll efficiency and accuracy.
• Prepare and process payroll for hourly, salaried, and performance-based employees, ensuring accuracy and timeliness.
• Enter and maintain employee information (new hires, terminations, wage changes, deductions) in payroll systems.
• Assist management with scheduling, reporting, and special projects.
• Accounts Receivable – Process financing, track payments, and follow up on overdue accounts.
• Accounts Payable – Process vendor invoices, enter expenses correctly, and schedule payments