JOB SUMMARY

The Payroll Specialist is responsible for managing all aspects of payroll processing to ensure accurate and timely compensation for employees. This role supports HR, Accounting, and all departments within the company. The position requires strong attention to detail and excellent time management skills. The ideal candidate should be able to work independently with minimal supervision, while also effectively collaborating in a team environment.

REQUIRED EDUCATION & EXPERIENCE:

• High School Diploma or GED required; associate degree or coursework in Payroll or business preferred; or one to two years of related experience and/or training; or equivalent combination of education and experience.
• High level of adaptability, efficiency and professionalism to ensure the seamless functioning of payroll operations within a fast-paced and collaborative atmosphere.
• Able to make informed decisions, remember processes, focus on production and complete repetitive tasks without supervision.
• Excellent interpersonal skills with a proven ability to collaborate with a team.

KNOWLEDGE, SKILLS AND ABILITIES

• Communicates effectively by phone, in person and in writing.
• Organizes work effectively, prioritizes objectives, and exercises independent judgement.
• Must be friendly and maintain a positive and professional attitude.
• Ability to multitask and deal with a fast-evolving environment.
• Ability to work under stress.
• Intermediate language capabilities such as the ability to read and interpret documents such as sensitive and confidential documentation.
• Strong technical skills, including proficiency in Microsoft Office.
• Strong attention to detail and the ability to meet strict payroll deadlines.
• Intermediate reasoning capabilities such as the ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form, and deal with problems involving several concrete variables in standardized situations.
  Job Type: Full-time
  Pay: $23.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Vision insurance

Work Location: In perso

• Process weekly, semi-monthly, monthly, and year-end payrolls in compliance with company deadlines.
• Collect, review, and verify employee timesheets and time-off requests.
• Maintain accurate payroll records, including new hires, terminations, pay changes, direct deposit forms, garnishments, and pay plans.
• Identify and resolve payroll errors or discrepancies in a timely manner.
• Verify that new hires, terminations, and employee changes are accurately entered by HR and update information into Reynolds & Reynolds (Accounting software)
• Reissue stale-dated or lost payroll checks.
• Maintain and update spreadsheets used for payroll tracking on a weekly and monthly basis.
• Upload salesperson draws into Reynolds & Reynolds.
• Generate and save ADP payroll reports to CDs for each payroll run.
• Sort payroll checks for distribution across all company locations.
• Support both internal and external payroll audits.
• Assist with payroll-related projects and process improvements.
• Stay current on payroll regulations and best practices.
• Participate in special projects or initiatives as assigned.
• Distribute year-end tax forms (W-2 and 1099) in compliance with IRS deadlines.
• May perform other duties as requested.