We’re on the lookout for a Payroll Coordinator who’s got Payworks and Excel down to a fine art. (there will be testing!)
Reporting to our Regional Payroll and Benefits Manager, you’ll play a key role in making sure payroll runs like clockwork across multiple stores, union levels, and contracts. That means handling payroll for anywhere from 150 to 300 employees with different pay cycles and rules… So if you love a good challenge, you’ll feel right at home.
You’ll be responsible for processing everything from regular payroll runs to final pays, ROEs, garnishments, and benefits enrollments. Accuracy and meeting deadlines are everything in this role. A solid understanding of labour laws is a must, along with the ability to work independently and collaborate with a team that’s all about getting things done under pressure.
If reconciling accounts, managing spreadsheets, and staying cool under deadlines sounds like your kind of workday - And you can do it all with a sense of humour - We’d love to hear from you!

• As part of your day-to-day responsibilities, you’ll handle a variety of payroll and HR tasks, starting with onboarding new employees. This includes setting them up in systems like CDK, ANM, and UD, conducting orientations, assigning system access, and setting them up in Payworks (employee setup, miscellaneous setup, time management, scheduling, and absence management). You’ll also attach necessary documents in the HR module, email benefits forms, and ensure everything is in place for a smooth start.
• Payroll preparation includes managing pay grids for sales advances (for the 31st payroll), as well as fixed payroll (for the 15th). You’ll process commission and fixed advance payroll (typically 2–3 days), prepare commission sheets for deal clerks at the end of each month, and scan/upload these sheets to each sales employee and manager. You’ll also prepare extended health and dental statements for posting, journalize and post all payroll-related entries, and handle extended health, dental, pension, RRSP, and union postings.
• Other payroll duties include preparing employee benefit packages, issuing on-demand cheques (e.g., for group plan payments, union dues, or RRSP contributions), and reviewing payroll EFTs while preparing the journal entries needed to post to the bank. You’ll also reconcile payroll schedules at month-end and scan/attach any necessary documents for payroll details related to the 15th payroll.
• When employees are terminated, you’ll review HR4 notifications, process final pay in Payworks, terminate extended health and dental benefits online, scan and upload dismissal forms to Payworks, and complete ROEs. You’ll also update the HR module in Payworks with termination dates and reasons, and update earnings history as needed. Additionally, all Employee Change Notice forms received from HR4 will be scanned and uploaded into Payworks for record-keeping.
• At month-end, you’ll prepare, export, and email Labour Cost and Overtime Reports. For employee transfers, you’ll handle setup in CDK, ANM, and UD, transfer group benefits and pension/RRSPs (if applicable), issue ROEs and VSAs, and post accrued vacation transfers. Alongside all this, you’ll stay on top of email communications, follow-ups, extra payroll runs when needed, and update any benefit or rate changes that come through