Own end-to-end monthly payroll production for both German entities (~245 employees combined): salary, bonuses, benefits in kind, expenses and all statutory deductions.
Lead the insourcing project: evaluate and select a payroll software suited to multi-entity German payroll, and migrate employee and historical payroll data from the outgoing provider.
Design the new payroll process end-to-end — calendars, controls, approvals — so it runs reliably without an external provider.
Ensure full compliance with German labor, tax and social security law (Lohnsteuer, Sozialversicherung) and statutory reporting (DEÜV, ELStAM, and filings to Finanzamt, Krankenkassen, Berufsgenossenschaft and Bundesagentur für Arbeit).
Manage payroll-relevant employee lifecycle events: starters, leavers, parental leave, sick leave (Lohnfortzahlung), contract changes and terminations, in close coordination with People/HR.
Prepare year-end and ad hoc statutory documents (Lohnsteuerbescheinigung, social security annual reports, audits).
Act as the main point of contact for German payroll for employees, tax advisors (Steuerberater) and authorities.
Partner with Finance and People teams across the group (Paris, Copenhagen, Amsterdam) to keep payroll aligned with contracts, benefits and headcount planning.
Maintain accurate, GDPR-compliant payroll records and documentation.
Responsibilities
HR Payroll Specialist (a)
Your advantagesA responsible and diverse position in a stable Swiss company
High level of personal responsibility and the opportunity to actively shape processes
Short decision-making processes and a collegial corporate culture
Modern work equipment and contemporary work processes
Attractive employee benefits and discounts
Long-term perspective in a dynamic environment
Your tasks
Independent handling of monthly payroll processing for several hundred employees
Processing of monthly and hourly wages as well as various bonuses
Handling of all entries and exits as well as salary changes
Processing of withholding taxes, family allowances, maternity benefits and wage garnishments
Responsibility for billing social security and pension funds
Handling of accident, illness and other insurance claims
Preparation of wage statements, annual reports, statistics and analyses
Contact person for employees, managers, authorities and insurance providers
Reconciliation between financial and payroll accounting
Support with theses as well as with the optimization and digitalization of HR and payroll processes.
Your profile
Completed commercial training
Several years of professional experience in payroll and wage accounting
Further training in payroll, HR, social security or finance is an advantage.
Good MS Office skills, especially Excel
Experience with ERP or payroll systems
Precise, structured and independent work style
High level of discretion, sense of responsibility and service orientation
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