Position: Payroll Specialist
Summary: Responsible for the preparation, recording, disbursing, and reporting of payroll transactions for approximately 700 employees semi-monthly. This position is 52 weeks per year and 40 hours per week.
Salary & Benefits: Competitive Package - Salary commensurate with experience and education plus health, dental, vision, and life insurance. ($47,970 - $66,690)
Reports To: Chief Financial Officer

QUALIFICATIONS:

• Bachelor’s Degree in Accounting is preferred but not required.
• Previous experience with payroll, accounting systems, and electronic spreadsheet development.
• Demonstrated ability to successfully manage multiple responsibilities, tasks and deadlines.
• Highly organized individual with excellent attention to detail.
• Payroll Specialist Certification (MSBO) is preferred

ESSENTIAL DUTIES AND RESPONSIBILITIES

Note: These duties and responsibilities are judged to be “essential functions” in terms of the Americans With Disabilities Act or ADA. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The statements below are intended to describe the general nature and level of work being performed by a person in this position. They are not constructed as an exhaustive list of all duties that may be performed by such a person.

DUTIES AND RESPONSIBILITIES

• Perform daily payroll related operations.
• Reconcile payroll prior to transmission and validate confirmed reports.
• Manage workflow to ensure all payroll transactions are processed accurately and within established timelines.
• Understand proper taxation of employer paid benefits.
• Process correct garnishment calculations and compliance.
• Execute time sheets and attendance processing and interface with payroll.
• Process accurate and timely year-end reporting.
• Prepare quarterly 941 tax returns for federal, state, and FICA.
• Coordinate fiscal and calendar year-end processing of payroll, including supplemental payrolls, W-2 and other tax forms, and other government required documentation.
• Implement established payroll related policies, procedures, and regulations.
• Ensure timely reporting and payment of the employer’s and employees’ withholding taxes and miscellaneous withholdings to appropriate agencies.
• Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.
• Manage and guarantee semi-monthly disbursement of payroll, including garnishments, benefits and taxes consistent with federal and state wage and hour laws.
• Ensure systems are set-up and updated to reflect the current employee base, including wages, benefits, sick and vacation time in line with contracts.
• Maintain confidentiality concerning personnel actions, legal actions, termination and non-renewal documents, and organizational plans.
• Complete all Office of Retirement Services (ORS) reporting and payment processing.
• Responsible for Affordable Care Act reporting and annual form distribution.
• Prepare and post payroll related journal entries.
• Coordinate employee accounting codes with Human Resources for proper Registry of Educational Personnel (REP) reporting.
• Assists with information gathering for financial, ORS, workers compensation and any other audits or third-party reviews.
• Other duties as assigned.