POSITION SUMMARY

The primary responsibilities of the Payroll Clerk will be to process payroll, maintain payroll records, administer new hire and supervisor training(s). The position requires the ability to work independently and to prioritize tasks.

MINIMUM QUALIFICATIONS/REQUIREMENTS

• High school diploma or equivalent.
• The position requires reading and good written and verbal communication skills for interaction with center staff.
• Use of decimals and percentages and other basic math skills are necessary.
• Basic computer knowledge, Microsoft software, and typing or keyboarding is required.
• Knowledge of the accounts receivable system will be learned on-the-job in approximately two weeks.
• Visual skills to perform accurate typing and data entry are required.
• Prior experience in Accounts Payable, Accounts Receivable and Payroll is required.
• Willingness to use personal transportation in work capacity.

CONDITIONS OF EMPLOYMENT

• Completion of tuberculin screening no later than three days prior to first day of employment and annually thereafter
• Completion of MMR, Varicella, influenza and coronavirus vaccine
• Completion of a pre-employment drug screening and completion of post-employment drug or alcohol tests upon reasonable suspicion of use.
• Completion of Center-wide orientation and ALL required paperwork prior to reporting for work
• Demonstrated computer literacy through successful completion of pre-employment testing may be required.
• Completion of HCI Quality Training, Trauma Informed Care and current learning platform
• Successful completion of New Employee Department Checklist within 90 days of employment
• Attendance at all mandatory staff development and training
• Successful completion of a six-month on-the-job orientation period
• Successful completion of Annual PES
• Adherence to all policies, procedures, rules and regulations set forth by Hamilton Center, Inc.
• Participation in payroll electronic deposit
• Adherence to Compliance Program Plan
• Satisfactory reference and background investigation checks.
  Job descriptions are not intended, and should not be construed, to be exhaustive lists of all responsibilities, skills, efforts or working conditions associated with a job. They are meant to be accurate reflections of the principal job elements essential for making fair pay decisions about jobs

ESSENTIAL DUTIES/RESPONSIBILITIES

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Provide open and frequent communication with Fiscal management on all aspects of the payroll process such as issues that arise as they arise, and successes or milestones accomplished.
• Review and update Payroll Manual procedures that relate to the payroll process.
• Maintain the filing and storage of Payroll retained documents by logging all stored boxes, coordinating movement from the Main Center to Ft. Harrison storage, and marking boxes for disposal.
• Responsible, with collaboration leadership and Quality and Compliance, for creating and implementing new payroll policies, ensuring compliance with changing regulations and interpreting complex labor laws.
• Frequent auditing and reconciling complex data, conduct thorough reviews of payroll data to identify discrepancies and errors, investigating and resolving issues requiring significant judgment, this will include working with Human Resources on pay scale audits, benefit audits, health saving account audits, etc.
• Produce financial reports as scheduled or requested for management including analysis of trends and cost projections relating to payroll.
• Collaborate with current payroll platform and HCI IT department regarding maintenance of payroll software, including configuration changes, updates and data migration.
• Maintain a high level of confidentiality on all payroll and fiscal matters.
• Process all income exceptions (resident doctors, on call, PTO payout, shift differential, educational assistance, loan payments, client payroll, short-term disability, special and spot bonus pay, etc. as related to payroll.).
• Process employee travel expense reports. Assure accuracy and non-duplication track by employee and pay period and determine that appropriate approval and coding are included prior to uploading expense reports via the biweekly payroll process.
• Verify PTO reports against time sheets and exempt reports to assure that PTO is paid correctly, and that additional PTO is accrued correctly.
• Process payroll on a biweekly basis following established internal controls of verifying and entering time transactions, generating direct deposit advises and checks, transferring electronic data to the bank for payment, transferring intercompany funds to cover payroll, and distributing payment forms to employees.
• Monitor updates on health, life, and other payroll deduction rates.
• Process payroll tax liability and benefit deduction payments utilizing reports from the accounting software system to verify, calculate, vouch, and submit telephone and electronic payments or request checks for other payments.
• Perform scheduled audits on payroll related reports and accounts, such as United Way, Cell Phone Stipend, Foundation, Health Savings etc.
• Maintain and process all interrogatories related to payroll, follow the processes outlined by Hamilton Center policy and procedures.
• Assist the Fiscal department as time permits or during critical times.
• Provide backup for other Fiscal department staff, mainly the Accounts Payable clerks as needed.
• Perform other duties as assigned.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to lift 25 pounds
• Prolonged periods of sitting or standing
• Prolonged periods of data entr