Payroll Specialist I at Advanced Petrochemical Company

Al Jubayl, Eastern Province, Saudi Arabia -

Full Time

Start Date

Immediate

Expiry Date

27 Jun, 26

Salary

0.0

Posted On

29 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Processing, Data Integrity, Compliance, HRIS, Regulatory Adherence, Issue Resolution, Compensation Management, Process Improvement, Cross-Functional Coordination, Audit Support, Analytical Discipline, Critical Thinking, Confidentiality, Policy Interpretation, ERP Systems, Stakeholder Communication

Industry

Chemical Manufacturing

Description

Job Description 1. JOB DETAILS Title: Payroll Specialist Reports to: Manager, Compensation & Employee Relations Department: Human Resources Division: Shared Services Job Code: Prepared / Revised on: March 2026 2. JOB PURPOSE The Payroll Specialist is responsible for ensuring the accurate and timely processing of employee compensation in compliance with organizational policies, contractual terms, and regulatory requirements. This role supports the full payroll cycle, maintains payroll data integrity, resolves discrepancies, and coordinates with HR team, Finance, and other departments to deliver a seamless payroll experience. The Payroll Specialist safeguards sensitive payroll information, ensures adherence to statutory obligations, and contributes to process improvements that enhance payroll accuracy, efficiency, and employee satisfaction. 3. JOB DIMENSIONS Number of Staff Supervised: Direct Reports: - Total: - 4. Description Payroll Processing Accuracy & Timeliness Ensure accurate and timely processing of monthly payroll for all employees. Validate attendance, overtime, allowances, and deductions before payroll finalization. Conduct pre- and post-payroll audits to minimize errors. Maintain 100% compliance with payroll deadlines. Data Management & Record Keeping Maintain accurate payroll data in HRIS and payroll systems. Update employee salary changes, benefits, leave adjustments, and service payments promptly. Ensure payroll records are stored securely and in compliance with company policy and regulatory requirements. Prepare reports for HR, Finance, and management as needed. Compliance & Regulatory Adherence Ensure payroll activities comply with labor laws, tax regulations, GOSI rules, and company policies. Process statutory deductions (e.g., GOSI, income tax if applicable) accurately and on schedule. Keep updated on changes in payroll-related regulations and communicate their impacts. Employee Support & Issue Resolution Respond to payroll-related inquiries in a timely and professional manner. Investigate and resolve discrepancies or employee concerns regarding salaries, allowances, or deductions. Provide employees with accurate and timely pay slips, certifications, and payroll confirmations. Compensation Management Enforces budget limits and guidelines at every level. Ensures compliance with internal policies and external regulations. Generates personalized compensation statements for employees. Maintain a secure and auditable record of all compensation decisions. Support compliance with audit and governance requirements. System & Process Improvement Contribute to the enhancement of payroll workflows to improve accuracy and efficiency. Identify automation opportunities to reduce manual tasks and minimize errors. Support HR digitalization and integration efforts between payroll and HR systems. Cross-Functional Coordination Collaborate with HR, Finance, Benefits, and other departments to ensure smooth payroll operations. Coordinate with Finance on monthly payroll reconciliations and reporting. Support HR projects related to compensation, benefits, and data audits. Description Environment, Health, Safety, & Security Ensure a safe working environment by adhering to safety protocols and reporting hazards. Maintain high standards of quality in all HR deliverables. Support environmental sustainability by complying with relevant regulations and promoting eco-friendly practices Ensure a safe working environment by adhering to safety protocols and reporting hazards. Maintain high standards of quality in all HR deliverables. Support environmental sustainability by complying with relevant regulations and promoting eco-friendly practices Participate in the preparation of manufacturing and Company‑wide plans and budgets, ensuring alignment with strategic and operational priorities. Develop, implement, and monitor strategic long‑term plans for the Technical division to support continuous improvement and operational readiness. Prepare, monitor, and control FCC and Capex budgets for the Technical division, ensuring accuracy, fiscal discipline, and effective utilization of resources. Lead cost‑optimization initiatives and ensure avoidance of unnecessary overspending through rigorous evaluation, risk mitigation, and prudent financial management. Identify additional optimization opportunities when necessary, ensuring decisions are supported by comprehensive analysis and aligned with the Company’s overall financial performance. Problem Solving Thinking environment: Payroll Specialist operates in a structured, detail‑oriented setting where accuracy, compliance, and analytical discipline are essential. The role requires the ability to process large volumes of employee data, interpret payroll policies, and understand the implications of labour regulations, benefits rules, and system workflows. This environment demands careful evaluation of information, cross-checking with established procedures, and maintaining a high degree of focus to avoid errors that could impact employees or financial reporting. The Payroll Specialist must remain calm under time constraints—particularly during payroll cycles—and use practical judgment to identify issues, validate inputs, and ensure that all payroll outputs meet organizational and regulatory standards. Thinking Challenge: The thinking challenge lies in navigating complex and sometimes ambiguous payroll situations that require problem-solving beyond routine processing. The Payroll Specialist must assess variances, troubleshoot discrepancies, and determine the root cause of errors that may stem from system issues, incomplete data, policy misalignment, or unusual employee cases. This requires critical thinking, the ability to interpret rules and apply them appropriately, and the judgment to escalate matters when decisions exceed established boundaries. Balancing compliance, fairness, and operational efficiency, the Payroll Specialist continuously evaluates evolving scenarios, resolves problems with minimal disruption, and contributes recommendations for improved accuracy and streamlined payroll operations. 5. COMMUNICATIONS & WORKING RELATIONSHIPS Internal: Works closely with HR teams—including HR Operations, Compensation & Benefits, Recruitment, and Talent Management—to ensure timely submission and validation of employee data affecting payroll. Coordinates with the Finance Department for payroll reconciliations, journal entries, costing, and financial reporting requirements. Communicates with employees to address payroll inquiries, clarify salary components, explain deductions, and resolve discrepancies while maintaining professionalism and confidentiality. External: Communicates with statutory bodies such as GOSI and other government agencies to ensure compliance with payroll-related regulations and reporting requirements. Engages with external auditors during periodic audits by providing accurate payroll documentation and responding to payroll-related audit queries. Coordinates with system consultants for payroll system issues, enhancements, and technical support. 6. QUALIFICATIONS, EXPERIENCE & SKILLS Minimum Qualifications: University degree in business administration or organizational science Masters’/Graduate degree with strong emphasis in Human Resources is recommended. Minimum Experience: 5 - 10 years of experience in Compensation & Benefits, Payroll, Manpower Budget. Skills: Demonstrates strong ownership and the ability to lead process improvements that enhance payroll accuracy and operational efficiency. Possesses solid understanding of HR principles, payroll practices, and related HRIS/ERP systems. Communicates clearly and professionally in both verbal and written forms, ensuring effective coordination with employees and internal stakeholders. Experienced in interpreting, implementing, and maintaining payroll-related policies, procedures, and process documentation. Familiar with the Petrochemicals sector or similar industries, with an understanding of their workforce structures and payroll complexities.

Responsibilities

The Payroll Specialist ensures the accurate and timely processing of monthly employee compensation, validating all inputs like attendance, overtime, and deductions while maintaining 100% compliance with deadlines. This role involves maintaining payroll data integrity in HRIS, resolving employee discrepancies, and ensuring adherence to all labor laws and statutory obligations.