Payroll Specialist II at Aston Carter

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Dec, 25

Salary

30.0

Posted On

20 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Processing, Union Regulations, ADP Workforce Now, Multi-state Payroll Systems, Excel, Kronos, Ultimate Software UltiPro, Time and Attendance Software, Bilingual in Spanish, Payroll System Implementation, High-volume Payroll Processing, Wage Garnishments, Internal Controls, Payroll Compliance, Employee Payroll Inquiries, Payroll Reports

Industry

Staffing and Recruiting

Description

CURRENTLY HIRING - Payroll Specialist Job Description We are seeking a dedicated and detail-oriented Payroll Specialist to manage our weekly multi-state payroll for over 3,000 union and non-union employees. This role requires a professional who can maintain payroll internal controls, ensure compliance with federal and state laws, and effectively resolve payroll issues. Responsibilities Manage weekly multi-state payroll for over 3,000 union and non-union employees. Ensure compliance with payroll procedures, policies, and processing rules. Maintain internal controls for timecard imports and Personnel Action Form adjustments. Review imports, reconcile pay details to source documents, and maintain the Payroll Processing Checklist. Process wage garnishments accurately and timely, adhering to federal and state laws. Address and resolve employee payroll inquiries promptly. Stay informed on federal and state regulatory laws and reporting requirements. Coordinate with IT, HR, and ADP to implement payroll requirements. Create and maintain payroll validation tables. Manage journal entry postings and general ledger mapping. Collaborate with HR to coordinate pay, deductions, and recoup missed deductions. Prepare accurate payroll reports for various audits and financial purposes. Review 941 returns and other auto-generated reports for accuracy. Oversee year-end processing and reconciliation for accurate W-2 issuance. Coordinate with HR and IT teams for payroll system implementation and maintenance. Complete additional projects and assignments as requested. Essential Skills 3+ years of experience in payroll processing Knowledge of union regulations and experience with payroll processing in union environments. Proficiency in ADP Workforce Now and multi-state payroll systems. Experience in high-volume payroll processing (500+ employees). Proficiency in Excel, including pivot tables and VLOOKUPs. Additional Skills & Qualifications Experience with Kronos, Ultimate Software UltiPro, and time and attendance software. Bilingual in Spanish is a plus. Experience with payroll system implementation and acquisitions. Work Environment Join a strong, collaborative team in a large publicly traded company undergoing a positive transformation. Work with cutting-edge payroll technologies and systems in a fast-paced environment, contributing to a team that values cooperation and excellence. Pay and Benefits The pay range for this position is $27.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Bronx,NY. Application Deadline This position is anticipated to close on Sep 29, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Payroll Specialist will manage weekly multi-state payroll for over 3,000 employees, ensuring compliance with payroll procedures and resolving payroll issues. This role also involves maintaining internal controls and preparing payroll reports for audits and financial purposes.