McInnis Inc. is a professional Outsource Human Resource and Staffing firm specializing in, Life Science, Healthcare, Hospitality, Finance and Municipal operations management, based in Milford, CT. Our mission is to provide superior talent, cutting-edge HR services, payroll solutions, comprehensive workforce management and back-office administration for our diverse list of clients.

• This position is onsite in Milford, CT.
• 3+ years of progressive experience in payroll

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DESCRIPTION:

We are seeking a detail-oriented and experienced Payroll Specialist II to join our growing team and support our expanding client base. This role is essential in providing comprehensive payroll support for a variety of industries, including restaurants, municipalities, and pharmaceutical clients. This individual will work primarily under the Payroll Manager and serve as a backup to the Finance Manager for internal payroll operations.
The ideal candidate is analytical, customer-service oriented, and thrives in a fast-paced, detail-driven environment. This is an onsite role based in Milford, CT, with occasional travel for bank runs or related tasks.
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KNOWLEDGE, SKILLS, AND ABILITIES:

• 3–5 years of complex, high-volume payroll experience
• Experience processing payroll for 150+ employees
• Strong understanding of payroll auditing and reconciliation
• Proficiency in multi-state tax setups, gross pay calculation, and payroll deductions/contributions
• Experience with time tracking and employee data systems
• Excellent leadership, organizational, and communication skills
• Strong attention to detail and a strategic, analytical mindset
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REQUIRED QUALIFICATIONS:

• Bachelor’s degree (or equivalent) in finance or a similar field is preferred.
• Experience with external clients or multi-entity payroll processing
• Direct experience with restaurant/hospitality payroll or operations
• Familiarity with the following software is a plus:
• UKG (UltiPro/Kronos) – highly preferred
• ADP, Workday, QuickBooks
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• Process payroll for 400+ employees across multiple clients and industries
• Handle multi-state payroll including tax setups and compliance
• Conduct advanced payroll data reconciliation, audits, and reporting
• Manage payroll activities such as bonuses, commissions, tips, reimbursements, PTO accruals, and benefit deductions
• Support employee onboarding, time & attendance, and data entry
• Customize and generate payroll reports for internal and client use
• Serve as backup support to the Finance Manager for internal payroll processes
• Provide exceptional service to clients and employees through effective communication and problem-solving
• Partner with cross-functional teams to ensure payroll accuracy and compliance
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