Payroll Specialist (Josephine County) at Premier Community Supports LLC

Medford, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Jan, 26

Salary

0.0

Posted On

08 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Processing, Attention To Detail, Microsoft Office, Excel, Communication, Analytical Skills, Confidentiality, Problem Solving, Process Improvement, Vendor Management, HRIS Systems, Customer Service, Timecard Adjustments, Compliance, Employee Benefits, Garnishment Processing

Industry

Medical Practices

Description

Description Location: Jackson or Josephine County / On-Site Employment Type: Full-time, Hourly Reports To: Billing & Payroll Supervisor About Premier Community Supports Premier Community Supports delivers high-quality, person-centered care across in-home and community-based services—including day programs, positive behavior supports, and 24-hour residential assistance. Founded on integrity, quality, and a genuine passion for our work, our experienced team reliably delivers safe, engaging, and customized care. We partner closely with families, guardians, case managers, and other caregivers to deeply understand individual needs and goals. Through collaborative planning and a fun, supportive environment, we empower individuals to thrive—at home and in the community. What You’ll Do As a Payroll Specialist, you’ll partner with our Billing & Payroll Supervisor to ensure payroll is processed accurately, timely, and compliantly. You’ll be a go-to resource for employees’ questions and play a key role in refining our payroll operations. Your responsibilities will include: · Work with the billing & payroll supervisor to accurately and timely process regular semi-monthly and off-cycle payrolls. · Run clocked hours exports, convert data, and import into payroll process for system. · Log one-time and ongoing payroll adjustment items and ensure these are reflected accurately in semi-monthly and off-cycle payrolls as necessary. · Conduct pre-processing review of payroll for accuracy of all fields. · Work with various county office management teams to support their understanding of their payroll compliance and review obligations. · Run and submit to vendors accurate payroll information in support of our health benefits, workers compensation, and paid leave programs. · Respond promptly and courteously to all employee payroll inquiries; elevate complex inquiries to lead payroll specialist and/or billing & payroll supervisor as appropriate. · Process paperwork related to employee 401k distribution requests. · Identify instances where reported anomalies may indicate a bigger issue, work with lead payroll specialist and/or billing & payroll supervisor to frame and address the issue. · Work with lead payroll specialist and billing & payroll supervisor to continuously improve all areas of payroll processing, including employee customer service, vendor management, process efficiencies and compliance. · Work closely with human resources as necessary to define needed processes, refine existing processes, and address ad hoc anomalies. · Monitor and process SalesForce tasks for new employee set-up reviews, employee transfers, separations and final checks, etc. · Regularly review employee health benefit elections for accuracy and timely implementation within the payroll system. · Timely process garnishment orders to ensure they are accurately recorded and processed in the payroll system. · Receive and input into the payroll system employees tax elections related to difficulty of care. · Review and process manual timecard adjustments as necessary. · Review, record, and approve PTO requests as necessary. · Primary responsibility for processing vendor invoices and payments. · Other duties as assigned. Requirements What We’re Looking For Required: High school diploma, GED, or equivalent Proven experience in payroll or related finance role (1+ year preferred) Strong proficiency in Microsoft Office—especially Excel Experience with payroll software or HRIS systems Excellent attention to detail and strong numeric/analytical skills Clear, professional written and verbal communication Ability to exercise judgment, initiative, and independent organization Comfort working with sensitive/confidential information Valid driver’s license, reliable transportation, and insurance Ideal / Preferred: Experience in multi-site or multi-county payroll processing Knowledge of payroll laws and regulations at local, state, and federal levels Prior work coordinating payroll with benefits, leave, or vendor systems Exposure to process improvement, automation, or payroll project work Familiarity with Salesforce or similar systems in HR workflows Why Work Here Competitive salary (commensurate with experience) Comprehensive benefits (health, dental, vision, retirement) Opportunities for professional development and career growth Supportive, mission-driven culture Flexible work options (where operationally feasible)

Responsibilities

As a Payroll Specialist, you will ensure payroll is processed accurately and timely while serving as a resource for employee inquiries. You will also work on refining payroll operations and collaborating with various teams to maintain compliance.