The Payroll Specialist is responsible for the accurate and timely processing of weekly payroll for 150+ employees. This role ensures compliance with all applicable state and federal regulations, handles payroll reporting, and supports the HR and accounting teams with various payroll-related functions and other duties as needed.

QUALIFICATIONS:

• 3+ years of payroll processing experience, ideally with high-volume weekly payroll.
• Working knowledge of federal and state payroll laws and regulations.
• Experience with payroll and other accounting systems (e.g., ADP, Paychex, Quickbooks, Sage, etc.).
• Strong Excel and data entry skills; including the ability to perform XLOOKUP, VLOOKUP, SUMIF and other formulas. Strong attention to detail is essential.
• Excellent organizational and communication skills.
• Ability to maintain confidentiality and handle sensitive payroll information.

• Process weekly, multi-state payroll for 150+ employees.
• Import/export timesheet data using Excel, verify timesheets, reconcile payroll data, and ensure proper approvals are in place.
• Manage wage garnishments, benefits deductions, and tax withholdings.
• Process payroll tax deposits to the IRS.
• Prepare and submit various payroll reports, including quarterly and annual reports (940/941/RT-6, etc.) to Federal and State authorities and provide summaries to management.
• Respond to employee payroll inquiries in a timely and professional manner.
• Maintain payroll records in accordance with company policies and legal requirements.
• Coordinate with HR and accounting departments for new hires, terminations, and payroll adjustments.
• Assist with year-end tasks, including W-2s and audits, and other accounting related duties as needed.