Payroll Specialist at Mid-Minnesota Legal Assistance

Minneapolis, Minnesota, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Feb, 26

Salary

76647.0

Posted On

07 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Systems, Accounting Concepts, Federal Tax Laws, State Tax Laws, Local Tax Laws, Labor Laws, Microsoft Office Suite, Attention To Detail, Communication, Empathy, Data Analysis, Confidentiality, Ethical Standards, Diversity, Equity, Inclusion

Industry

Legal Services

Description

Payroll Specialist Position Type: Regular Full-Time • Non-Exempt Location: Minneapolis, MN 55403 Introduction: Mid-Minnesota Legal Aid (MMLA) is seeking a detail-oriented and mission-driven Payroll Specialist to join our Human Resources team. This position is based in our Minneapolis office and reports directly to the Human Resources Manager. The successful candidate will work fully in the office during the training period to ensure comprehensive onboarding and integration into our processes. Upon completion of training, a hybrid work model will be offered, allowing for a mix of in-office and remote work. What’s in it for you? We believe in work-life harmony. This role offers the flexibility to blend remote work with in-office collaboration. On Fridays, the office closes at noon and employees enjoy a half-day of paid flex time. MMLA provides on-the-job training and mentorship, with opportunities for growth within the organization. You’ll work alongside a supportive HR team, including the People Operations Coordinator – Talent & LOA and the Employee Experience and Compliance Strategist, contributing to a respectful and inclusive workplace. Why MMLA? We’re not just ticking boxes—we’re building a workplace where everyone belongs. Diversity, equity, and inclusion are core values at MMLA. We welcome your unique identity, experiences, and perspectives. Our mission? Equal justice for all. In your cover letter, tell us how your background can amplify this cause. Discrimination and harassment have no place here. We’re building a respectful, supportive workplace where everyone thrives. We recognize the particular and highly detrimental impact of systemic racism — and of Minnesota’s racial disparities — on MMLA’s clients and staff. We, therefore, devote special attention to issues of racial justice. Primary Responsibilities: * Process bi-weekly payroll using Paycom, including hourly rates, salaries, off-cycle payments, and deductions * Perform manual calculations and ensure accurate payroll deductions for taxes, benefits, and contributions * Reconcile payroll with general ledger and monthly bank statements * Record and process federal and state payroll tax deposits * Ensure timecard completion and resolve related issues * Manage employee life-cycle events, including job and pay changes * Maintain HSA and 403(b) enrollments and biweekly uploads * Prepare and submit PenServ (403b), HSA, and union dues worksheets * Maintain payroll records including bi-weekly, quarterly, and annual reports * Support annual accounting audits and reporting * Assist HR Manager with open enrollment and salary budget updates * Collaborate with HR peers on onboarding, leave tracking, union reporting, and compliance * Assists the Accounting Team with weekly duties under the direction of the Controller. * Address payroll-related inquiries and provide HR support Knowledge, Skills, Abilities, and Other Characteristics * Knowledge * Payroll systems and processes (Paycom preferred) * Basic accounting concepts and functions * Federal, state, and local tax laws and regulations * Labor laws, including wage and hour laws * Skills * Proficiency in Microsoft Office Suite (Excel, Word, Outlook) * High level of accuracy and attention to detail * Effective verbal and written communication * Abilities * Handle emotionally charged situations with empathy and professionalism * Identify and resolve payroll discrepancies * Analyze data and make informed decisions * Handle sensitive or confidential information with discretion * Other Characteristics * Strong ethical standards and integrity * Commitment to DEI principles and practices * Willingness to learn and stay updated on payroll best practices and regulations Required Qualifications: * Two years of experience in payroll, accounting, or bookkeeping * Excellent organizational skills and high attention to detail * Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Outlook) * Proficient with or ability to quickly learn payroll software (e.g., Paycom) * Dedication to Diversity, Equity, and Inclusion (DEI) principles Preferred Qualifications: * Bachelor’s Degree in Accounting, Human Resources, or related field * Certified Payroll Professional (CPP) from the American Payroll Association or similar certification * Six months or more experience in payroll preferred * This role may require prolonged periods of sitting at a desk and working on a computer * Work, volunteer, or lived experience with diverse economic, social, rural, and/or cultural communities Compensation Information: $68,075 – $76,647 per year, depending on experience, plus benefits. Salary Determination: Salary is based on relevant prior experience and aligned with our organizational salary matrix. Candidates are placed on the schedule according to years of directly related experience to ensure consistency and equity. Benefits include family medical and dental insurance, short- and long-term disability, life insurance, 403(b) with employer match, FSA, employee assistance programs, and generous paid time off. Application Submission: Interested candidates should submit their resume and references at https://mylegalaid.org/employment [https://mylegalaid.org/employment] by 11/21/2025. If the above link directed you to our Career Page and you do not see the correct posting, we have paused or ended the application submission window. If you require a reasonable accommodation for completing this application, interviewing, or otherwise participating in our employee selection process, please contact Megan Cook at mcook@mylegalaid.org [mcook@mylegalaid.org]. Please direct all other inquiries to hiring@mylegalaid.org [hiring@mylegalaid.org]. Mid-Minnesota Legal Aid is an Equal Opportunity employer. The terms and conditions of employment, including wages, benefits, and job security, may vary based on union status. Positions within our organization may be governed by collective bargaining agreements and union representation, while others are not.

Responsibilities

The Payroll Specialist will process bi-weekly payroll and ensure accurate payroll deductions. They will also manage employee life-cycle events and maintain payroll records.