POSITION OVERVIEW:

• The Payroll Specialist is responsible for managing and processing payroll for all employees, including union field staff and office personnel. This role requires deep expertise in union payroll, certified payroll reporting, and compliance with collective bargaining agreements (CBAs). The Payroll Specialist will ensure that all payroll transactions are accurate, timely, and fully compliant with federal, state, and local regulations, as well as union requirements
• Working in the construction or mechanical construction industry in this capacity will be a great advantage

KNOWLEDGE, SKILLS, AND ABILITIES:

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred (or equivalent experience)
• At least 3+ years of payroll experience, with at least 2 years in union payroll processing
• Strong knowledge of collective bargaining agreements and prevailing wage laws (Davis-Bacon, state-specific requirements)
• Experience with payroll/accounting systems used in construction (e.g., Paylocity, Viewpoint Vista, Viewpoint ProContractor, or similar)
• Proven compliance discipline (DIR/LCP trackers or equivalent), audit-ready, deadline reliability
• Experience in union remittances, benefits/deductions, garnishments; payroll GL reconciliations; quarterlies
• Proficiency in MS Excel and payroll reporting tools
• Exceptional attention to detail and accuracy
• Ability to manage multiple union agreements simultaneously
• Strong communication and problem-solving skills
• High level of confidentiality when handling sensitive employee and union information

• Process weekly payroll through Paylocity for union and non-union employees, ensuring accuracy in hours, job codes, and fringe benefits
• Administer and maintain compliance with multiple union agreements, including wage rates, benefit contributions, and deductions
• Prepare and submit certified payroll reports using DIR, LCPtracker, and Elation Systems for prevailing wage and public works projects
• Stay up to date with changes to union contracts, wage determinations, and government regulations
• Calculate and remit union benefit contributions, dues, and apprenticeship training fund payments
• Coordinate with HR on new hires, terminations, leaves of absence, promotions, and benefit changes
• Respond to employee and union representative inquiries regarding wages, deductions, and timekeeping
• Ensure payroll taxes and filings are completed in compliance with federal, state, and local laws
• Review and validate timecards, job codes, and cost allocations to ensure accurate labor distribution across projects, resolving discrepancies as needed
• Maintain accurate and organized payroll records for audits and reporting purposes
• Collaborate with project managers and accounting staff to allocate labor costs correctly across jobs
• Reconcile payroll accounts with the general ledger and assist with month-end and year-end reporting
• Continuously improve payroll processes to increase efficiency and accuracy
• Assist with audits and union reporting requirements as needed