Payroll Specialist at PracticeTek

San Diego, California, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Jun, 26

Salary

65000.0

Posted On

07 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Processing, UKG, Workforce Management System, Compliance, Timekeeping Data Auditing, Wage Calculation, Tax Regulation Knowledge, Payroll Audits, Reporting, W-2 Preparation, Problem Solving, Microsoft Excel, VLOOKUP, XLOOKUP, Pivot Tables, Confidentiality

Industry

Software Development

Description

The Role Title: Payroll Specialist Team: Human Resources Location: San Diego, CA Reports To: Payroll Supervisor About PracticeTek Stop scrolling-your dream job might just be here! At PracticeTek, we don’t do ordinary, we do bold ideas, big impact, and endless opportunities to grow. Imagine working with teammates who celebrate your wins, challenge you to think bigger, and cheer you on every step of the way. Imagine building solutions that actually change lives and reshape how healthcare works. That’s the vibe here: high-energy, high-impact, and 100% human. Ready to jump in? Let’s go! We’re on a mission to revolutionize healthcare practices effortlessly and we live out our brand promise every day: being the Trusted Partner in retail healthcare. PracticeTek is one of the largest retail-healthcare tech providers in North America, offering everything a practitioner would need, from pre-encounter workflows to practice management, analytics, digital intake forms, marketing tools, EHRs, and payment systems, for a whopping 40,000+ clinics worldwide. Over the years, we’ve brought together the best-in-class platforms that serve the Chiropractic, Wellbeing, Vision and Dental providers and their patients; and we are united by one mission, to revolutionize retail healthcare practices effortlessly. Here, you’ll have the flexibility to contribute across multiple brands, each offering a unique path for growth. Whether you’re building products, supporting customers, or driving strategy, your journey with PracticeTek is full of opportunity. We believe in showing up with consistent care, staying always ahead, keeping our approach market-in, making every experience feel effortless, owning it openly, and striving to do right in every decision. These aren’t just words; they’re how we live, work, and make an impact together. At PracticeTek, you’ll get to: Shape the future of healthcare with technology solutions that are always evolving to meet real-world needs. Team up with passionate, talented people who care deeply about patients, providers, and making a difference. See your impact firsthand by helping practices deliver care that’s simpler, smarter, and better for everyone. Grow your career and your skills in an environment that celebrates curiosity, collaboration, and continuous development. Why You’ll Love It Here As part of the TekTribe, you’ll enjoy: Comprehensive health, dental, and vision coverage options Wellness benefits that support lifestyle, behavioral health, and overall wellbeing Flexible paid time off, sick time, and 10 company-paid holidays 401(k) plan with company match to help you build your future Culture Committee driving initiatives that spark connection, fun, and belonging A workplace powered by innovation, collaboration, and energy every day About The Role The Payroll Specialist is responsible for supporting the accurate and timely processing of multi-entity payroll, ensuring compliance with federal, state/province, and local regulations. The ideal candidate has hands-on experience with UKG and UKG’s Workforce Management system and a strong attention to detail. What You’ll Do Here’s how you’ll help us bring our mission to life and show up as a Trusted Partner: Process bi-weekly, semi-monthly and/or off cycle payroll for hourly and salaried employees in the US and CAD using UKG Maintain and audit employee timekeeping data within the Workforce Management system Ensure accurate calculation of wages, overtime, bonuses, commissions, deductions, and taxes Research and resolve payroll discrepancies, including timekeeping and pay issues Ensure compliance with federal, state/province and local payroll laws and regulations as well as Canadian federal and provincial regulations. Assist with payroll-related audits and provide supporting documentation as needed Prepare payroll reports, reconciliations, and variance analyses, if needed Support year-end processes including W-2s and other required filings Work directly with employees and managers to resolve payroll and timekeeping issues, via email, phone or through the ticketing system with timely communication and appropriate escalation. Identify opportunities to improve payroll processes, controls, and system efficiencies What You Bring Your unique talents are what make you shine. For this role, success looks like: Required 2–3 years of payroll experience At least 1 year of hands-on experience with UKG At least 1 year of experience with UKG’s Workforce Management System Working knowledge of payroll laws and regulations, including California wage and hour rules Strong attention to detail with a high level of accuracy Ability to manage deadlines in a fast-paced environment Intermediate and Regular use of Microsoft Excel (VLOOKUP/XLOOKUP, pivot tables) for payroll reconciliation and audits Analytical and problem-solving skills Strong organizational and time management abilities Clear and professional communication skills with customer service mindset High level of discretion and confidentiality Process-oriented mindset with continuous improvement focus Preferred Experience supporting payroll for multiple states and Canada. Payroll certification (FPC or CPP) is a plus Ready to Join? If you’re excited to bring your ideas, energy, and expertise to a team that’s shaping the future of healthcare, we can’t wait to hear from you. Apply today and let’s make healthcare simpler, smarter, and Better. Together. The Fine Print (That Really Matters) At PracticeTek, we determine compensation by considering market data, internal equity, and each candidate’s skills and experience. For this position, we reasonably expect to pay between $60,000 - $65,000. This role is also eligible for benefits, including health, dental, vision, paid time off, 401(k) with company match, and may be eligible for additional compensation such as bonuses or equity, as applicable. PracticeTek is an Equal Opportunity Employer. We are committed to creating an inclusive environment where all employees feel valued and supported. All qualified applicants will receive fair treatment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, age, disability, veteran status, genetic information, marital status, uniformed service status, or any other characteristic protected under applicable law. This job description is not a contract of employment and does not alter the at-will relationship between PracticeTek and its employees.

Responsibilities

The Payroll Specialist supports the accurate and timely processing of multi-entity payroll for US and CAD employees bi-weekly, semi-monthly, and off-cycle, utilizing UKG and maintaining timekeeping data in the Workforce Management system. Responsibilities include ensuring accurate calculation of wages, deductions, and taxes, resolving discrepancies, and maintaining compliance with federal, state/province, and local regulations.