QUALIFICATIONS:

• Associate degree in Business, Human Resources, or a related field (or equivalent experience)
• 1–3 years of full-cycle payroll processing experience
• Strong understanding of payroll regulations and compliance
• Proficiency in Microsoft Office, especially Excel
• Experience with salaried, hourly, union, and non-union payrolls
• Strong organizational, time management, and communication skills
• Ability to handle multiple projects and deadlines in a high-volume environment

PREFERRED QUALIFICATIONS:

• Certified Payroll Professional (CPP) designation
• Experience using ADP timekeeping and payroll systems

ABOUT THE ROLE:

We are seeking a detail-oriented Payroll Specialist to join a dedicated team supporting a fast-paced and dynamic environment. This role is responsible for the accurate and timely processing of weekly and bi-weekly payroll, ensuring compliance with federal and state regulations, and supporting internal reporting and auditing needs.

KEY RESPONSIBILITIES:

• Accurately process weekly/bi-weekly payroll from start to finish
• Enter and reconcile payroll data within the enterprise payroll system
• Process time data entries and verify for accuracy and completeness
• Handle garnishments, deductions, and manual check distribution
• Prepare and submit payroll tax reports (as backup to the Lead Payroll Specialist)
• Distribute pay statements/checks and maintain employee records
• Support year-end W2 processing and reissuance
• Respond to employee inquiries related to payroll and W2s
• Assist in general ledger payroll transaction recording
• Ensure all time approvals are complete and compliant
• Participate in system testing and reporting (e.g., timekeeping system, Cognos reports)
• Collect and organize data for annual workers’ compensation audits
• Monitor timekeeping systems for FMLA and other leave tracking
• Maintain employee payroll records (direct deposit, tax info, etc.)
• Act as super-user for the organization’s timekeeping platform
• Remain up to date and compliant with all federal/state payroll laws