Payroll Specialist at TOTE Resources LLC

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Full Time

Start Date

Immediate

Expiry Date

11 Sep, 26

Salary

65000.0

Posted On

13 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Multi-state Payroll Processing, Payroll Compliance, HRIS, Microsoft Excel, Attention To Detail, Organizational Skills, Communication, Customer Service, Payroll Auditing, Reconciliations, Year-end Processing, Confidentiality Management

Industry

Maritime Transportation

Description

PAYROLL SPECIALIST TOTE Resources | Tacoma, WA Full-Time | Hybrid Schedule (4 Days In Office / 1 Day Remote) Salary: $50,000 – $65,000 annually ---------------------------------------- JOIN A TEAM THAT KEEPS BUSINESS MOVING TOTE Resources is seeking a detail-oriented, customer-focused, and highly organized Payroll Specialist to join our growing team in Tacoma, Washington. This is an exciting opportunity to become part of a collaborative, mission-driven organization supporting leaders in the maritime, logistics, terminals, and transportation industries. In this role, you will play a key part in ensuring accurate and timely payroll processing, maintaining regulatory compliance, and delivering exceptional employee support across multiple business units. At TOTE Resources, we are committed to our core values of Safety, Operational Excellence, Customer Experience, and Colleague Experience. If you thrive in a fast-paced environment, enjoy problem-solving, and take pride in delivering high-quality, detail-driven work, we encourage you to apply. ---------------------------------------- WHAT YOU’LL DO * Process accurate and timely multi-state payroll * Maintain payroll records, deductions, garnishments, and tax documentation * Audit and review employee timesheets for accuracy * Ensure compliance with federal, state, and local payroll regulations * Partner closely with HR, Accounting, and operational teams * Support payroll audits, reconciliations, and year-end processing * Respond to employee inquiries with professionalism and urgency * Drive process improvements and system enhancements * Maintain strict confidentiality of sensitive employee data ---------------------------------------- WHAT WE’RE LOOKING FOR REQUIRED QUALIFICATIONS * 2+ years of payroll processing experience * Strong knowledge of payroll laws and compliance requirements * Experience with HRIS and payroll systems * Intermediate to advanced Microsoft Excel skills * Exceptional attention to detail and organizational skills * Strong communication and customer service abilities * Proven ability to manage multiple priorities and deadlines PREFERRED QUALIFICATIONS * CPP (Certified Payroll Professional) certification * Experience with ADP, UKG, Workday, or similar platforms * Multi-state or multi-entity payroll experience * Background in logistics, transportation, maritime, or shared services * Degree in Accounting, Finance, HR, or related field ---------------------------------------- WHY JOIN TOTE RESOURCES? We offer more than just a paycheck—we offer the opportunity to build a long-term, rewarding career with an industry-leading organization. BENEFITS & PERKS * Competitive compensation * Comprehensive medical, dental, and vision coverage * 401(k) with company match * Generous paid time off and holidays * Ongoing career growth and development opportunities * A collaborative and supportive team culture * Hybrid work flexibility * Stability within a well-established organization ---------------------------------------- SCHEDULE & WORK ENVIRONMENT * Full-time position * Hybrid schedule: 4 days onsite / 1 day remote * Standard business hours with flexibility during payroll cycles * Located in Tacoma, Washington ---------------------------------------- EQUAL OPPORTUNITY EMPLOYER TOTE Logistics is an Equal Opportunity Employer - Affirmative Action and a VEVRAA Federal Contractor. We are committed to a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin disability, or status as a protected veteran. TOTE Logistics is a drug-free employer and a participant of the E-Verify Employment Verification Program.

Responsibilities

The Payroll Specialist is responsible for processing accurate multi-state payroll and maintaining regulatory compliance across federal, state, and local levels. They will also manage payroll records, audit timesheets, and provide professional support for employee inquiries.