Position: Payroll Supervisor – Canada & USA
Location: Vaudreuil-Dorion, QC or Oakville/Burlington, ON
Workplace flexibility: We work in a flexible, hybrid model! With a minimum presence of 2 days in office.
Status: Permanent, full-time (1)
At Quadra, we believe that behind every well-managed payroll is a dedicated team and a thoughtful leader. We are looking for a Payroll Supervisor ready to ensure a smooth transition and continue making a real difference every day! After a long and fulfilling career, our Payroll Supervisor is moving towards retirement to enjoy a well-deserved rest. We are now seeking the right person to step in and carry on the rigor, reliability, and quality of our payroll service.
We are seeking a detail-oriented and experienced Payroll Supervisor to manage and oversee the payroll processing for employees across Canada and the United States. Reporting to the HR Operational Excellence Manager, the Payroll Supervisor will ensure timely and accurate payroll execution, compliance with federal and provincial/state regulations, and continuous improvement of payroll processes and systems. This role requires a strong understanding of North American payroll practices and the ability to lead a team while working collaboratively with HR, Finance, and external vendors.
At Quadra, we put people first so that together, we can reimagine the possibilities.
Quadra is one of North America’s leading chemical and ingredients distributors. We have facilities across Canada and in select markets in the United States. We are a rapidly growing company with long-term commitment for our employees. We are looking for a candidate who will embody our company’s values. We offer you the opportunity to be part of a certified Great Place to Work® collaborative, innovative and determined team within a growing, people-oriented organization. You will also get to work with dynamic colleagues who are eager to share their knowledge with you.

What would be your main responsibilities as a Payroll Supervisor?

• Supervise and manage end-to-end payroll processing for Canadian and U.S. employees (bi-weekly, semi-monthly), ensuring accuracy, timeliness and compliance.
• Ensure compliance with Canadian federal/provincial and U.S. federal/state/local laws and regulations (e.g., CRA, IRS, FLSA, CPP, EI, WSIB, etc.).
• Review and approve payroll transactions, calculations, deductions, and tax filings.
• Maintain payroll records and ensure data integrity within HRIS and payroll systems; review daily transactions (new hires, promotions, terminations, timesheets, etc.)
• Execute year-end payroll activities (T4s, RL-1s, and W-2s, government filing).
• Manage and resolve payroll discrepancies, employee inquiries, and audit requests in a timely and professional manner.
• Verify and process remittances to government agencies and other entities (income tax, health insurance, WCB/CNESST, etc.).
• Responsible for payroll system changes and configuration; creation of new payroll groups, integration of new States/Provinces, set up new earning codes, deductions, taxable benefits.
• Manage and update payroll system data, including employment insurance rates and workers’ compensation rates.
• Process Records of Employment for terminations, special payments, adjustments, and additional compensation (allowances, incentives, garnishments, etc.)
• Oversee time and labour tracking process for all Canadian-based hourly staff.
• Partner with HR and Finance departments for benefit deductions, expense reimbursements, bonuses, and other earnings.
• Collaborate in partnership with Senior Pension & Benefit Advisor to ensure the administration of 401K Plan, Health & Vision, Dental, Life Insurance, and AD&D benefit programs for US.
• Lead internal and external audits in both countries (e.g., CNESST, WCB, Government agencies, CRA).
• Develop and document standard operating procedures and ensure team compliance.
• Monitor legislative updates in Canada and the U.S. to ensure ongoing payroll compliance.
• Identify and implement process improvements to optimize payroll operations.
• Provide excellent customer service to managers and employees.
• Support special projects as required.

What are the required skills and qualifications needed for this role? :

• Bachelor’s degree in Administration, Finances, Human Resources or equivalent
• Minimum of 8+ years of managing U.S. and Canadian Payroll systems including payroll regulations and compliance requirements, State/Provinces tax compliance and year end processing.
• Certified Payroll Professional (CPP) or Payroll Compliance Practitioner (PCP) designation / U.S. or Canadian Payroll Designation (or working towards Designation)
• In-depth knowledge of Canadian and U.S. payroll legislation.
• Experience with multi-provincial and multi-state payroll processing.
• Strong analytical and problem-solving skills; attention to detail is a must.
• Proficiency with Payroll & HRIS systems and time and attendance management systems (timesheets).
• Strong knowledge of Dayforce (Ceridian) would be considered a strong asset. You must have HRIS exposure.
• Solid understanding of payroll accounting and general ledger reconciliation.
• Demonstrated ability to manage confidential information with discretion.
• Excellent auditing and analytical skills.
• Ability to manage multiple priorities, meet deadlines, and work under pressure.
• Discretion, attention to detail, analytical mind, problem-solving skills, and organizational skills.
• Excellent communication, leadership, and strong customer service skills.
• Ability to work effectively under pressure and meet tight deadlines.
• Strong experience in Microsoft Excel and other MS Office applications
• Bilingual (English/French) is needed as this role is interacting with Quebec Government.

At Quadra, we offer you the opportunity to be part of a professional, fun, innovative and committed team in a growing, people-oriented, Great Place to Work® certified organization. In addition to being Great Place to Work® certified, Quadra has been recognized as one of the Best Managed Companies for 22 years and as a Best Workplaces in Canada® in 2025! You will work with dynamic colleagues who are eager to share their knowledge with you.

Benefits for choosing Quadra?

• Permanent, full-time position: Join us for a stable, long-term career
• Competitive salary & Performance Incentives: Your hard work is rewarded with attractive compensation and bonuses
• Flexible Remote Work & Autonomy: Enjoy the flexibility to work from home and autonomy to manage your schedule!
• Tailored training: We provide personalized training to support you and your growth
• Excellent Benefits Package: Medical, Dental, HSA, and more to keep you covered including our Employee Assistance Program (EAP) and access to telemedicine/Virtual healthcare
• Generous Time Off: Flexible personal days, sick days and vacation to recharge
• Wellness Programs: Enhance your quality of life with wellness initiatives, including health and mental wellness programs from healthcare leaders
• Pension plan with match: Plan your future with our matched pension plan program
• Family-owned and support environment: Be part of a private, family-owned company with a strong infrastructure and core values
• Award-Winning Workplace: Work in a certified Great Place to Work®, and Best Managed Company!
• Inclusive Culture: We celebrate diversity and caring for each other and having fun are part of our core values!
• Career Growth: Unlock opportunities for development in a fast-paced growing company
• Fun Social Activities: Get involved in company events, Volunteering programs, etc.
• Referral & Recognition Programs: Earn monetary rewards through our referral and employee recognition programs (years of service, merit awards, etc.)
• And Much More !

Compensation Information: The annual base pay range for this position is reasonably expected to be $85,900 to $145,000. Please note that the base pay shown is a guideline, and individual total compensation will vary based on factors such as job-related knowledge, skills, education, and experience.
Base salary is only a part of the total rewards package - this role will also be eligible for a generous incentive program and full benefits. Quadra’s salary ranges are benchmarked and are determined by role and level. Please note that the base pay shown qualifications, skill level, competencies, and work location.

LI-Hybrid

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Quadra supports and values diversity and offer equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status and gender identity. Quadra also welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. We recognize that some people do not identify themselves as either male or female. Therefore, whenever possible, we have opted for a gender-neutral wording in a non-discriminatory spirit

What would be your main responsibilities as a Payroll Supervisor?

• Supervise and manage end-to-end payroll processing for Canadian and U.S. employees (bi-weekly, semi-monthly), ensuring accuracy, timeliness and compliance.
• Ensure compliance with Canadian federal/provincial and U.S. federal/state/local laws and regulations (e.g., CRA, IRS, FLSA, CPP, EI, WSIB, etc.).
• Review and approve payroll transactions, calculations, deductions, and tax filings.
• Maintain payroll records and ensure data integrity within HRIS and payroll systems; review daily transactions (new hires, promotions, terminations, timesheets, etc.)
• Execute year-end payroll activities (T4s, RL-1s, and W-2s, government filing).
• Manage and resolve payroll discrepancies, employee inquiries, and audit requests in a timely and professional manner.
• Verify and process remittances to government agencies and other entities (income tax, health insurance, WCB/CNESST, etc.).
• Responsible for payroll system changes and configuration; creation of new payroll groups, integration of new States/Provinces, set up new earning codes, deductions, taxable benefits.
• Manage and update payroll system data, including employment insurance rates and workers’ compensation rates.
• Process Records of Employment for terminations, special payments, adjustments, and additional compensation (allowances, incentives, garnishments, etc.)
• Oversee time and labour tracking process for all Canadian-based hourly staff.
• Partner with HR and Finance departments for benefit deductions, expense reimbursements, bonuses, and other earnings.
• Collaborate in partnership with Senior Pension & Benefit Advisor to ensure the administration of 401K Plan, Health & Vision, Dental, Life Insurance, and AD&D benefit programs for US.
• Lead internal and external audits in both countries (e.g., CNESST, WCB, Government agencies, CRA).
• Develop and document standard operating procedures and ensure team compliance.
• Monitor legislative updates in Canada and the U.S. to ensure ongoing payroll compliance.
• Identify and implement process improvements to optimize payroll operations.
• Provide excellent customer service to managers and employees.
• Support special projects as required

What are the required skills and qualifications needed for this role? :

• Bachelor’s degree in Administration, Finances, Human Resources or equivalent
• Minimum of 8+ years of managing U.S. and Canadian Payroll systems including payroll regulations and compliance requirements, State/Provinces tax compliance and year end processing.
• Certified Payroll Professional (CPP) or Payroll Compliance Practitioner (PCP) designation / U.S. or Canadian Payroll Designation (or working towards Designation)
• In-depth knowledge of Canadian and U.S. payroll legislation.
• Experience with multi-provincial and multi-state payroll processing.
• Strong analytical and problem-solving skills; attention to detail is a must.
• Proficiency with Payroll & HRIS systems and time and attendance management systems (timesheets).
• Strong knowledge of Dayforce (Ceridian) would be considered a strong asset. You must have HRIS exposure.
• Solid understanding of payroll accounting and general ledger reconciliation.
• Demonstrated ability to manage confidential information with discretion.
• Excellent auditing and analytical skills.
• Ability to manage multiple priorities, meet deadlines, and work under pressure.
• Discretion, attention to detail, analytical mind, problem-solving skills, and organizational skills.
• Excellent communication, leadership, and strong customer service skills.
• Ability to work effectively under pressure and meet tight deadlines.
• Strong experience in Microsoft Excel and other MS Office applications
• Bilingual (English/French) is needed as this role is interacting with Quebec Government