JOB PURPOSE: The Payroll/Tax Specialist is responsible primarily for payroll preparation, monitoring and maintenance of payroll related records and reports, and responsible for interpretation of information contained therein. Responsible for Tax records and reporting.

SKILLS AND QUALIFICATIONS:

• Must pass all required background checks.
• Three (3) years of experience in double entry bookkeeping with one (1) year experience in payroll and payroll tax reporting. May have an equivalent combination of experience and education.
• Good communication skills; written and verbal.
• Ability to work independently and as part of a team.
• Must be able to bend/squat to file.
• Must be able to sit for long periods of time.
• Must be able to lift 25 lbs.

EDUCATIONAL REQUIREMENTS:

• High School Diploma or equivalent required.
• Reasonable accommodations will be made to perform essential job functions for any individual with a disability if the reasonable accommodation does not impose an undue hardship.

• Perform data upload from timesheets and process payroll and related reports; assist in ensuring accuracy of timesheet coding.
• Prepare direct deposit file and submit online after payroll is checked for accuracy.
• Prepare check stub file and upload to GHG website; maintain GHG website.
• Monitor annual leave balances and submit reports to directors after each payroll.
• Prepare and monitor payroll related reports on an ongoing basis.
• Make necessary federal, state, and monthly local tax deposits in a timely manner.
• Prepare, reconcile, and maintain files for quarterly reports, including but not limited to unemployment and IRS Form 941; Prepare, reconcile, and submit for payment all quarterly local tax reports.
• KY Retirement: Enter employee gross pay and KY retirement deductions into worksheet, use worksheet and monthly personnel changes to complete KY Retirement report; Submit monthly report in a timely manner.
• Prepare Head Start Contract Analysis in Excel after each pay period, compare amount paid to amount earned, and report findings to Head Start Director, HR department, and Finance Director.
• Check for accuracy all changes HR and Finance Director make to employee files, Record history of changes in Accounting System.
• Voucher any bills related to payroll and payroll withholdings, maintain subsidiary deduction records on individual employees for all insurances, and reconcile these records to the General Ledger monthly.
• Assists in the completion of Accounts Payable Process.
• Assists in scanning voucher batches.
• Prepare year-end reports.
• Remain up to date on taxable requirements and changes to tax rules that pertain to payroll.
• Maintain other assigned files in an orderly and timely manner.
• Reconcile all Bank Statements to the General Ledger monthly.
• Reconcile all payroll-related General Ledger accounts monthly.
• Perform special financial work in a timely manner and assist with financial reporting as necessary.
• Perform additional clerical work and/or additional finance related duties as needed.
• Coordinate with the HR department to ensure compliance with Federal, State, and Local regulations regarding payroll policies and procedures.
• Coordinate with HR department to ensure compliance with the PPACA and to prepare and submit required forms; maintain files associated with annual reporting.
• Perform monthly reports as assigned.
• Assist in the entry of Accounts Receivable monthly.
• Other duties as assigned.