Payroll Tax Specialist at Rivian and VW Group Technology

, , United States -

Full Time

Start Date

Immediate

Expiry Date

17 Jul, 26

Salary

0.0

Posted On

18 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Tax Compliance, Workday HCM, Workday Payroll, Tax Reconciliation, W-2 Reporting, Regulatory Compliance, Analytical Thinking, Time Management, Attention To Detail, Process Improvement, Multi-state Payroll, General Ledger Reconciliation, Agency Management, Tax Law Interpretation, Cross-functional Collaboration

Industry

Software Development

Description

About Us Rivian and Volkswagen Group Technologies is a joint venture between two industry leaders with a clear vision for automotive’s next chapter. From operating systems to zonal controllers to cloud and connectivity solutions, we’re addressing the challenges of electric vehicles through technology that will set the standards for software-defined vehicles around the world. The road to the future is uncharted. By combining our expertise across connectivity, AI, security and more, we’ll map a new way forward. Working together, we’ll create a future that’s more connected, more intelligent, more sustainable for everyone. Role Summary As the Payroll Tax Specialist, you will serve as the subject matter expert for all federal, state, and local payroll tax compliance matters. Reporting to the Director, HRBP & People Operations, you will ensure accurate tax filings, monitor regulatory changes, maintain Workday configurations, and partner with Finance, HR, and external vendors to deliver a compliant and efficient payroll tax function across our multi-state US organization. This is a remote position based in the US. Responsibilities Tax Compliance & Filing:Ensure all federal, state, and local tax returns and related statements are validated and correct by reconciling all balances, including W-2s and all required filings. Provide monthly, quarterly, and annual reconciliations and analysis (W-2s, 940s, 941s). Tax Law Research:Research, interpret, and apply existing or revised tax codes, laws, and forms. Maintain current knowledge of payroll tax laws and ensure compliance with federal and state guidelines, resolving compliance issues with taxing authorities. Agency & Jurisdictional Management:Monitor agency notices and tax-related correspondence daily. Set up new agency states/locals as needed, maintain SUI rates, and manage company-specific configurations based on employee demographic data. Workday & System Management:Engage with Workday HCM and payroll teams to ensure appropriate business processes and security are maintained. Validate system integration files and coordinate new account coding and mapping in the payroll system. Year-End Reporting:Oversee processing and maintenance of annual W-2s, taxable fringe benefit input, and ACA reporting. Partner with vendors to ensure all imputed income is captured and appropriately reported. Reconciliation & Analysis:Reconcile and analyze general ledger transactions for Finance/Accounting. Research discrepancies, answer questions, and ensure mandatory and voluntary withholdings and deductions are accurately calculated and reported. Process Improvement:Continually identify process and system improvements to increase efficiency and effectiveness. Streamline payroll tax procedures and recommend best practices for payroll, HR, and Finance teams. Qualifications 5+ years of experience processing payroll taxes in a corporate, multi-state environment Experience with Workday Payroll and HCM is required Knowledge of federal, state, and local laws and regulations related to payroll Strong analytical thinking with the ability to work under tight deadlines while maintaining accuracy Excellent time management skills and attention to detail Ability to handle complex issues independently with minimal supervision Strong organizational skills with a focus on process improvement and meeting operational deadlines Strong collaboration skills with the ability to develop cross-functional business relationships Bachelor’s Degree preferred Pay Disclosure The Salary Range / Hourly Rate for this role is: $75,900 - $118,600 USD. Salary range / Hourly Rate for Palo Alto, CA applicants: $94,900 - $118,600 USD. Salary range / Hourly Rate for Irvine, CA applicants: $87,300 - $109,100 USD. Salary range / Hourly Rate for Colorado applicants: $83,500 - $104,400 USD. Salary range / Hourly Rate for Illinois applicants: $83,500 - $104,400 USD. Salary range / Hourly Rate for Maryland applicants: $87,300 - $109,100 USD. Salary range / Hourly Rate for New York applicants: $94,900 - $118,600 USD. The posted salary represents the lowest and highest ranges RV Tech reasonably and in good faith expects to pay for the position. Any posted salary range pertains only to the estimated starting pay for the role. Actual starting pay is based on a number of factors, including, but not limited to, the candidate’s experience, skillset, qualifications, specific competencies, relevant education, and location. The application window for this position is expected to close on 5/22/26 Total Rewards Total compensation packages for this position include base salary, eligibility for an annual performance bonus, and eligibility for equity. In addition, our benefits package has been designed to support the health and wellness of our employees. Benefit offerings include Flex Time Off, retirement savings plans as well as medical, vision and dental coverage. For more information on RV Tech’s comprehensive benefits package for full-time employees, check out our Global Benefits Site. External candidates can apply for this role through the RV Tech Careers site (https://rivianvw.tech/#careers). If you are a current employee, please apply through our internal job board (https://internal-careers-rivian.icims.com/). Equal Opportunity Rivian and Volkswagen Group Technologies is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law. We are also committed to ensuring compliance with all applicable fair employment practice laws regarding citizenship and immigration status. Rivian and Volkswagen Group Technologies is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at candidateaccommodations@rivian.com. Candidate Data Privacy Rivian and VW Group Technologies (“Rivian and Volkswagen Group Technologies”) may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian and Volkswagen Group Technologies may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law. Rivian and Volkswagen Group Technologies may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian and Volkswagen Group Technologies affiliates; and (iii) Rivian and Volkswagen Group Technologies’ service providers, including providers of background checks, staffing services, and cloud services. Rivian and Volkswagen Group Technologies may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions. Please see our Candidate Data Privacy Notice (English) and Candidate Data Privacy Notice (Serbian) for more information. Please note this job posting represents an open, active vacancy. Additionally, we are currently not accepting applications from third party application services.

Responsibilities

The Payroll Tax Specialist serves as the subject matter expert for all federal, state, and local payroll tax compliance matters. They are responsible for ensuring accurate tax filings, monitoring regulatory changes, and maintaining Workday configurations while partnering with Finance and HR teams.