Job no: 550474
Work type: Staff
Location: Long Beach
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

JOB SUMMARY

Under direct supervision of the Supervisor, Payroll Services, this position independently performs, for significant portion of time, the payroll/personnel processing transactions in the State Controller’s Office database in a timely manner so that accurate paychecks for employees will generate in time to meet designated pay dates.

KNOWLEDGE SKILLS AND ABILITIES

The ideal candidate will bring adequate, transferable experience in HR, payroll, finance, or related administrative functions, and demonstrate the ability to quickly learn and apply the responsibilities of the role. They must be able to work independently, accurately interpret and apply CSU policies and procedures, and enter data with precision into systems such as PIMS and PeopleSoft HR. Strong attention to detail is essential for reviewing numerical records, identifying and correcting errors, and meeting deadlines under pressure and frequent interruptions. The role requires excellent communication skills, proficiency in English grammar and general office practices, and the ability to perform complex arithmetic computations. A collaborative, self-starting attitude is key to success in this team-oriented environment.
Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university’s commitment to a “vision of excellence.”

EDUCATION AND EXPERIENCE

Equivalent to two years of experience in preparing and processing payroll/personnel documents required.

PHYSICAL SUMMARY

• Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).

• Personnel/Payroll Information Management System (PIMS) Payroll Processing for Salaried and Hourly Employees - Under direct supervision of the Payroll Supervisor, the Payroll Tech II will process payroll and related personnel documents using the State Controller’s Office PIMS/PIP payroll system.
• Customer Service to assist employees and departments - Tactfully and clearly explain a wide variety of complex procedures and policies to individuals and departments who have minimal knowledge of payroll and personnel related processes and procedures. Interfaces with employees when questions/problems with pay arises. Determines necessary procedures to remedy situations.
• Payroll accounts receivables (AR) - Post employee information maintenance - Researches, notifies, tracks and collects outstanding payroll and benefits accounts receivable and salary advance balances. Assures employee due process occurs whenever over payments result in the need for an AR (accounts receivable) to be established against the employee. This is most appropriately accomplished in a written format.