Payroll Technician (Payroll Technician II), Human Resources Division

at  California State University San Bernardino

MINIMUM QUALIFICATIONS: REQUIRED EDUCATION AND EXPERIENCE

Experience: Equivalent to two years of payroll and personnel experience which has provided the above knowledge and abilities.
Education: Any equivalent combination of education and experience which provides the required knowledge and abilities.
Required Knowledge, Skills, and Abilities
Knowledge: Thorough knowledge of general office methods, practices and procedures. Thorough knowledge of, or the ability
to acquire quickly, policies, procedures, programs, guidelines, applicable state and federal laws, educational
codes, and collective bargaining agreements.
Abilities: In addition to the Payroll Technician I abilities, must be able to: select and apply a wide variety of moderately complex policies, procedures, programs, and applicable state and federal laws, educational codes, and collective bargaining agreements that are not clearly described in available guidelines; organize work, set priorities, and meet critical deadlines; establish and maintain effective working relationships with others; perform mathematical calculations; work independently; make sound decisions and recommendations regarding payroll activities; use current computer word processing and spreadsheet software programs, web browsers, electronic calendaring programs, ERP/HRIS, and data management systems; and read and write at a level appropriate to the position

PREFERRED QUALIFICATIONS

Two years payroll and personnel experience; two years customer service experience; thorough knowledge of general office practices and procedures; ability to understand/interpret policies, procedures, guidelines, applicable state and federal laws, educational codes and collective bargaining agreements; organize work and set priorities in order to meet critical deadlines; work independently; perform mathematical calculations; use Microsoft Office and Outlook software.

Process documents and analyzes all pay and processes transactions to generate pay for hourly employees, final settlements, academic adjustments, overtime, shift differential, stipends, excess hours and other types of pay due to FLSA, and collective bargaining agreements. Reconcile all regular pay generated for salaried employees for accuracy prior to releasing payments. Research and process documentation to correct any pay issued incorrectly which may consist of establishing accounts payable, transferring funds and/or requesting supplemental pay. Process non-industrial disability and worker’s compensation transactions to include coordination and review of documentation with the Leaves Coordinator, Employment Development Department and SCO that may involve family medical leave, maternity/paternity/adoption leave and catastrophic leave. Other pay related processing include direct deposit enrollments/changes, docks, garnishments, levies, tax related fringe benefits and tax withholding changes. Understands how pay data affects Form W-2, the labor cost distribution process and other management and budget reporting.
Under direction of the Payroll Manager, initiates, analyzes, processes and audits a diverse range of moderate to complex transactions in the HCM PeopleSoft application and State Controller’s Office (SCO) database including: name, address, education and citizen status changes; hiring of intermittent, full-time, part-time, special consultants, summer session, student assistants; job changes - appointments, end of probationary periods, promotions, reassignments, reclassifications, leaves with and without pay; terminations - end of temporary appointment, retirement, resignation, dismissal; pay changes - in range progression, general salary increases, services salary increase; retirement membership - Public Employees’ Retirement System (CalPERS) membership eligibility or other retirement eligibility for all categories or combinations of categories of CSU employees including MPP, faculty, staff, special consultants and student assistants. Work with the academic department coordinators and Faculty Affairs to insure proper processing of temporary faculty contracts.
In compliance with CSU policies and procedures and collective bargaining agreements regarding leaves, this position maintains leave benefit and state services date by auditing absence data; process adjustments as necessary to include catastrophic leave donations, approve and enter absences and time on behalf of employees on an exception basis, and is a resources for department Timekeepers. Notifies departments when usage is inappropriate and corrections are necessary. Calculates excess and minus pay periods for employees who work irregular work schedules. Monitors hours worked by intermittent employees to determine membership into CalPERS.
Provide customer service by responding to inquiries from employees, departments and other organizations that relate to the department’s functions. Provide general explanations regarding various employee benefits including CalPERS eligibility, vacation and sick leave accrual, social security and Medicare taxes, pay periods and holidays. Assist with unemployment benefit audits and data requests, employment verification and other inquiries related to pay and employment.