People and Culture Administrator at Union Settlement Association

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Apr, 26

Salary

65000.0

Posted On

03 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Human Resources, Employee Engagement, Recruiting, Performance Management, Training Development, Data Management, Communication, Project Management, Organizational Skills, Confidentiality, HRIS, Attention to Detail, Client Oriented, Urgency, Problem Solving

Industry

Individual and Family Services

Description

People and Culture Administrator Job Description Organizational Summary Union Settlement is an East Harlem based nonprofit organization founded in 1895. For 130 years, Union Settlement has provided critical and innovative programming to children, youth, families, and older adults. As a pioneer of the settlement house movement, Union Settlement continues to meet the needs of the ever-changing East Harlem community through its core programs. Through these programs, New Yorkers gain opportunities, develop skills, and become empowered to pursue and achieve their dreams. Strengthened by a dynamic, diverse, and collaborative workforce of more than 350 employees, Union Settlement also serves as a connector, convener, and advocate for East Harlem and its partners. To learn more about Union Settlement, visit www.unionsettlement.org ---------------------------------------- Position: People and Culture Administrator Department: People Operations (Human Resources) Reports to: Director, HR & Employee Experience Hours: Full-time Salary: $55,000 -$65,000 FLSA: Exempt Location: Full-time; potential for hybrid schedule (1 day remote) POSITION SUMMARY: Come join us and make your mark on collectively creating the next level of Union Settlements’ employee experience laser-focused on “moments that matter” and an “irresistible culture”. The People and Culture Administrator contributes to the accomplishment of Human Resources practices and objectives that will provide an employee-oriented, high performance culture that emphasizes empowerment, quality, productivity and standards, goal attainment, and the recruitment and ongoing development of our workforce. This includes, but is not limited to, all employee lifecycle processes, culture-building activities, conducting performance evaluations, and planning employee training. In this role, you will support setting the overall employee engagement strategy and creating a workplace in which every employee feels valued, connected, and inspired. You will unite several teams including Programs, Operations, and Senior Teams to define and drive a holistic approach towards creating a united employee community. We want your expertise, insights, and passion to facilitate effective collaboration, consistent communication, and impactful insights for our work. The People and Culture Administrator has partial responsibility for these areas: * Recruiting and staffing logistics * Performance management and improvement tracking systems * Employee orientation and recordkeeping * Compensation and benefits administration and recordkeeping * Employee safety, welfare, wellness, and health reporting * Maintaining employee files and the HR filing system * HR and agency-related audits * Employee rewards and recognition * Employee training and development opportunities Responsibilities: ADMINISTRATION * Works directly with Chief People & Culture Officer and Director, HR & Employee Experience to support all aspects of their daily work routine. * Support maintenance HR calendar, including scheduling meetings, appointments, and events. Exercise discretion in committing time and evaluating needs. * Drives recruiting brand execution, sourcing and retention strategies to attract employees; co-administers modules as needed. * Keeps Leadership advised of time-sensitive and priority issues, ensuring appropriate follow-up. * Researches irregularities identified on the audit reports, recommend necessary corrections and monitor that the corrections are made. * Interfaces with payroll, information systems and other departments to discuss HRIS maintenance and employee information. * Manages supply and event procurement, and invoicing ensuring accuracy. * Leads the effort to create an inviting, cohesive employee experience. CULTURE * Supports the development and implementation of a sustainable rewards and recognition program that acknowledges employees’ contributions. * Lead the effort to create an inviting, cohesive employee experience. * Assists with coordination and execution of company-wide special events and HR initiatives. * Support design, coordination and hosting employee committees and employee-led groups. LEARNING AND DEVELOPMENT * Work with internal and external subject matter experts in all departments to assess, develop, and deliver training activities and programs. * Build training brand and momentum across the organization. * Maintain training learning management infrastructure, training scheduling, coordination, logistics, billing, and planning. * Help ensure a full understanding of planned releases and impacts to training product and training instruction. * Develop or review course content for assigned audiences and segments, as well as specific training plans based on agreed overall scope of project. * Support facilitation of instructor-led and virtual training sessions. GENERAL * Implements and manage compliance efforts with all the employment laws and regulations. * Maintains an effective level of business literacy including company goals, values, financial position, strategy, competition, technology, and culture. * Partners with People Operations Team to generate ideas, leverage resources and share information that facilitates an effective search process. * Runs regular and ad hoc reports from applicable HR systems. * Perform special projects, and other duties based on organizational needs. Qualifications: * Minimum of a Bachelor’s degree with specialization in Human Resources/People Operations, Public Administration, Business Administration or related field; or minimum of four years’ experience in employee life cycle processes, OR equivalent combination of experience and education may be considered. * Three (3) years of progressive HR experience, data management, benefits or related field; Human Resources Certification (PHR, SHRM-CP or higher a plus) * Proven track record of excellent follow-through on assignments; demonstrated commitment to getting tasks accomplished. * Excellent communication skills; effectively keeps team members and employees informed on that status of assignments. * Project and process management skills, demonstrated track record of delivering results. * Must have knowledge of office administrative procedures, human resources law and practices, and employee programs. * Ability to handle matters of confidentiality with utmost tact and diplomacy. * Excellent computer skills and proficiency with Excel, Word and PowerPoint, ATS/HRIS – ADP Workforce Now or comparable platforms. * An appreciation for the needs of the East Harlem community and the importance of the social service work performed by Union Settlement. CO R E CO M P E T E N C IE S * Client Oriented: The job demands a positive and constructive view of working with others. There will be a high percentage of time spent in listening to, understanding and successfully working with a wide range of people from diverse backgrounds to achieve “win-win” outcomes. * Urgency: Ability to manage several projects at one time and prioritize tasks. The job will repeatedly face important deadlines that must be met on time. * Attention to Detail: The ability to see and pay attention to details; the ability to recognize the component parts of a procedure or object. And to verify the correctness or error in an individual part or procedure. * Organized Workplace: The job’s success depends on systems and procedures, its successful performance is tied to careful organization of activities, tasks and projects that require accuracy. Record keeping and planning are essential components of the job. UNION SETTLEMENT ASSOCIATION IS AN EQUAL OPPORTUNITY EMPLOYEE

Responsibilities

The People and Culture Administrator supports Human Resources practices and objectives, focusing on employee lifecycle processes and culture-building activities. This role involves collaboration across teams to enhance employee engagement and create a cohesive workplace culture.