People and Technology Assistant at NEVADA HUMANE SOCIETY

Reno, Nevada, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Jan, 26

Salary

23.0

Posted On

11 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Entry, Human Resources, Microsoft 365, Confidentiality, Organizational Skills, Communication Skills, Problem-Solving, Attention to Detail, Animal Welfare, IT Support, Recruitment, Onboarding, File Management, Team Collaboration, Customer Service, Time Management

Industry

Non-profit Organizations

Description

Job Details Job Location: Reno Campus - Reno, NV Position Type: Part Time Education Level: None Salary Range: $20.00 - $23.00 Hourly Travel Percentage: Travel varies based on position Job Category: Human Resources Description Want to work for a progressive, effective, and innovative lifesaving animal shelter caring for nearly 10,000 animals a year? Join our team at the Nevada Humane Society as a People and Technology Assistant at our Reno Campus. Pay starting at: $20.00 per hour. We are proud to be a high save organization and are looking for individuals who enjoy working with people as much as working with animals. Help us care for our animal population daily and match families with a new best friend. At NHS, we believe in our team, and their dedication to serving the animals in need all over Northern Nevada. That is why we have robust industry, leading total compensation packages for our employees. Taking care of you makes us happy from nose to tail! All employees are eligible for: Start accruing PTO on day one of employment. Eligible to apply for Low-Cost Supplemental plans like Life- Insurance, Accident, and Short- Term Disability. Pet Perks like Free Vaccines, Spay/Neuter and End of Life Services for employee-owned pets. Free and reduced pet adoptions. Up to 50% off major brand pet food and prescription food for employee-owned pets delivered right to the shelter. Our People and Technology Assistant will: As a People and Technology Assistant, you contribute to Nevada Humane Society’s (NHS) mission by ensuring efficient data entry, systems support, and alignment between human-centered programs and digital tools that enable productivity and engagement. Your work supports the data and culture that reflects our commitment to care for pets, find them homes and save lives. The Reno/Tahoe region is host to a growing population of motivated professionals who work hard but value a work life balance and lean into the numerous outdoor recreational opportunities of the region. Sweeping ski and snowboard vistas pair with stunning water experiences at nearby Lake Tahoe and Pyramid Lake, complemented by numerous hiking, biking and park amenities – together these options make an active day in the valley or in the nearby mountains a matter of which terrain you want to experience. In fact, Reno was named by Outsider Magazine as the #1 Happiest Place to Live in the United States in 2023, citing the burgeoning craft brewing scene, its annual monthlong summer art festival (Artown), as well as the prolific Burning Man installations made public thanks to its proximity to Burning Man, and the relatively affordable cost of living. Home to Nevada’s first university, the University of Nevada, Reno, the region comes alive with school spirit. It also boasts an impressive number of community-minded professionals, a number that is growing thanks to blue chip companies like Tesla and Microsoft. With approximately 300 days of sunlight each year, a diverse economy, and a wealth of options for adventure, the Reno/Tahoe area is a perfect home for a nonprofit professional looking to continue the next chapter of their career in a bustling and welcoming community. Qualifications Essential Responsibilities Position-Specific Responsibilities 1. Maintain confidentiality and integrity of employee data and personnel actions. 2. Input data into the relevant HR systems as it pertains to all employment-related documentation requirements. 3. Maintain employees’ secure technological access by creating, updating and removing employee data and access using relevant IT related systems, and working with authorized third-party companies. 4. Assist with audits of HR and IT systems to ensure data accuracy, appropriate access and data. 5. Complete employee onboarding, changes and offboarding checklists accurately and timely. 6. Assist with recruitment efforts by posting requisitions in relevant online platforms and in organizational bulletin boards, and assisting with keeping effective recruitment timelines as requested. 7. Maintain accurate employment files by filing employee documents in the proper locations in a timely manner. 8. Respond to verification of employment within 1 business day of receipt. General Responsibilities 1. Helps promote fundraising activities and solicit support of agency overall. 2. Interacts with co-workers and volunteers in an efficient and courteous manner to ensure a cooperative team environment amongst all departments. 3. Maintain and promote a positive public image relevant to NHS standards. 4. Represents NHS, professionally with customers, donors, and business partners. 5. Attend and participate in departmental and shelter meetings. Attend educational conferences/seminars as recommended/approved. 6. In the event of an emergency, assist with the handling and evacuation of animals located at any NHS campus. 7. Participate in disaster preparedness and response activities for the organization and community as it pertains to pet related needs. 8. Address and/or report any safety hazards or unsafe activities. 9. Perform other responsibilities as requested by direct management, and/or the CEO. Working conditions Position-Specific Working Conditions 1. Primarily office-based with movement throughout shelter areas. 2. Occasional lifting of technology equipment (25 + lbs.) such as laptops, monitors, or printers. 3. May occasionally require travel between NHS locations for technology setup or staff support. General Working Conditions Working for NHS in any capacity is safety sensitive due to the responsibilities of this business that directly affect the wellbeing and safety of employees, animals and the public. 1. Work will be performed in a variety of environmentally controlled and uncontrolled conditions. 2. Due to the housing of live animals onsite, work hours may take place at any time within a 24-hour period, 7 days a week, 365 days a year. Operational and public hours may vary by department or location and are subject to change. Attendance at events and other functions may require additional hours, holiday, weekend, evening overnight, or on-call work. 3. Exposure to allergens produced by animal dander, saliva, or fur, throughout all areas of the shelter, or other locations. 4. Exposure to zoonotic, or otherwise communicable disease. 5. Exposure to animals with unpredictable or aggressive behavior. 6. Exposure to animals that may scratch or bite unexpectedly. 7. Exposure to direct or indirect injury from an animal or other mechanical means used to confine, control, or provide essential care for any animal housed with NHS. 8. May require travel within a workday on a regular basis. May require overnight travel intermittently. Position-Specific Equipment Use 1. Standard office equipment (computer, phone, copier, scanner). 2. IT hardware such as laptops, printers, and networking devices. 3. Internal HR I.T. software, and web-based systems. General Equipment Use 1. Telephone or mobile device. 2. Computer, printer, copier and/or scanner. 3. Two-way radios. 4. Other office-related equipment. 5. May require use of personal and company vehicles. Physical & Mental Demands Position-Specific Mental Demands 1. Strong attention to detail and ability to manage confidential information with discretion. 2. Ability to prioritize multiple requests and deadlines calmly in a fast-paced environment. 3. Problem-solving mindset to support both people and technology needs. General Mental Demands 1. Demonstrated ability to maintain emotional balance, competently and reasonably manage daily exposure to various animal welfare concerns, including adverse outcomes for animals, ethically complex situations, and hostile clients. 2. Must have ability to make decisions based on reasonable judgment. 3. Must have ability to work with the public, staff and volunteers in a fair and ethical manner. 4. Requires the ability to think clearly, act quickly and utilize sound judgment in a variety of situations. Position-Specific Physical Demands 1. Ability to remain seated at a computer workstation for extended periods to complete administrative and technical tasks. 2. Ability to stand, walk, bend, or reach intermittently throughout the day to deliver or set up equipment and assist staff in various areas of the shelter. 3. Ability to lift, carry, and move technology equipment such as laptops, monitors, printers, and small office supplies—typically up to 25 pounds without assistance. 4. Manual dexterity to plug in cables, manage small hardware components, and operate office or IT equipment. 5. Visual acuity (near, far, depth, and color) sufficient to read screens, troubleshoot hardware, and inspect cabling or equipment connections. 6. Auditory ability to hear and respond to staff, phones, radios, and alarms in a busy shelter environment. 7. Willingness and ability to work near animals in the shelter, including in areas where there are exposures to animal allergens, dander, noises, and odors. General Physical Demands 1. The physical ability to be at the shelter for the duration of each scheduled shift and other offsite locations as assigned or required to provide essential care to all animals under the care of NHS. 2. Physical ability to walk and/or stand on your feet throughout a normal workday to provide essential care for all animals under the care of NHS. 3. Physical ability to engage in repetitive motions of all limbs and the dexterity to grasp and hold small items with both hands, to move animals and goods. ability to hear, and discern noises from within 3 feet of you, visual acuity, near, far, depth, color vision, to provide essential care to all animals under the care of NHS. 4. Ability to and willingness to physically be near and handle any animals, and required tools, supplies, materials, used to safely and humanely manage their care. Experience and Qualification Requirements Position-Specific Requirements 1. Basic knowledge of Microsoft 365 administration (e.g., creating and managing user accounts, resetting passwords, assigning licenses, managing shared mailboxes, and assisting with Teams/SharePoint access). 2. Basic HR skills, including understanding of onboarding/offboarding processes, maintaining personnel files, scheduling interviews or training, and supporting compliance recordkeeping. 3. Demonstrated strong organizational and excellent written and verbal communication skills. 4. Demonstrated ability to handle highly confidential employee information and system credentials with discretion, integrity, and compliance with NHS policies and applicable laws (e.g., employment related HIPAA, data privacy, state and federal regulations) General Requirements 1. 18 years of age or older. 2. Ability to work autonomously, manage multiple tasks, and meet deadlines efficiently. 3. Staying updated on community developments, particularly in animal welfare. 4. High degree of accuracy and meticulous attention to detail. 5. Excellent verbal, written, and observational skills. 6. Self-starter with a goal-oriented mindset, willing to exceed prescribed work and time schedules to meet deadlines. 7. Possession of a valid Driver’s License with valid registration and insurance for personal vehicles, essential for positions requiring driving. 8. Demonstrated commitment to the welfare of animals and alignment with the mission of the NHS. 9. Consistently treat animals with compassion and respect, both professionally and personally, and promote these values to others. 10. Strict adherence to all local regulations concerning the ownership and care of personal animals. 11. Comprehensive understanding of pet behavior and care, with the capability to handle various animals safely and responsibly. 12. Maintaining a consistently positive and professional demeanor is essential. 13. A sincere interest in the NHS’s mission and vision. Position-Specific Desired Experience 1. Previous experience supporting staff in an HR, or IT assistant role. 2. Familiarity with Microsoft 365 Admin Center or similar cloud-based admin tools. 3. Experience using basic HR or payroll software (e.g., timekeeping, applicant tracking, or benefits systems) General Desired Experience 1. Experience in same or related position in a nonprofit setting-preferably animal welfare. 2. Record of continually increasing responsibilities with measurable results. Additional Beneficial Qualifications 1. College degree. 2. Experience in a nonprofit agency. 3. Animal welfare experience.

Responsibilities

The People and Technology Assistant will ensure efficient data entry and systems support while aligning human-centered programs with digital tools. This role supports the mission of the Nevada Humane Society by maintaining employee data integrity and assisting with HR processes.