REQUIREMENTS

About you – what you bring to the role.

SKILLS AND ABILITIES

• Has the ambition to study towards CIPD level 3 or studying towards.
• Experience of doing admin, within a P&C department would be an advantage.
• Some experience of dealing with people at all levels.
• Excellent IT skills, working with databases, experience of HR databases would be an advantage.
• Good literacy and numeracy skills
  Download the job description

SUMMARY PURPOSE - WHAT YOU WILL BE ACHIEVING

The People and Culture function (P&C) forms part of the Directorate team. The function includes the Head of People and Culture, two People Business Partners and two People Assistants (including this role).
The wider Directorate team is responsible for supporting big annual Corporate Events. The team also supports and provides administrative support to the Chief Executive (CEO), President, Officers and Senior Leadership Team.
You will be supporting an established P&C team to deliver an efficient and accurate P&C administration service across the Academy, ensuring that all P&C records are maintained properly. You will have some admin experience which could be easily transferred to working in a P&C team. There will be opportunities to grow and develop in the role and get involved in wider cross team working projects.

ABOUT THE ROLE – WHAT YOU WILL BE DOING.

• Support the People Business Partners in managing the recruitment activity. Record diversity information after each recruitment round, ensuring it is available for annual analysis.
• Manage the new starter admin process, including conducting reference checks, induction meetings, and ensuring line managers follow the induction and probationary procedures.
• Undertake P&C administration including updating the HR employee database (Cezanne), P&C spreadsheets, preparing correspondence, and responding to external reference requests.
• Maintain and update information on staff organogram and numbers of permanent/fixed term posts on monthly basis.
• Support the People Business Partner to prepare payroll administration and paperwork.
• Monitor the sick leave and annual leave processes escalating any potential issues to the People Business Partners and Head as appropriate.
• Support the People Business Partners with any training administration, booking paperwork and support training day coordination.
• Be the super user of the HR system.
• Update any changes in the system as and when needed.
• Support Academy away days.
• Support the People Business Partners in systems development work as necessary.