People Assistant and Office Manager at Canvas Offices

City of London, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

30 Aug, 26

Salary

32000.0

Posted On

01 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

HR Administration, Office Management, Onboarding, Offboarding, Recruitment Coordination, Payroll Support, Benefits Administration, Employee Experience, Event Coordination, IT Vendor Management, AI Tool Adoption, Process Automation, Facilities Management, Health & Safety Compliance, HRIS, ATS

Industry

Leasing Non-residential Real Estate

Description

Canvas Offices builds workplaces people genuinely want to be in. As we grow, so does the complexity of running our team well — and that's where you come in. This is a generalist role for someone energised by variety. You'll act as the operational backbone for the People function, spanning HR admin, onboarding and offboarding, culture, recruitment coordination, AI-enabled process improvement and office management. It's a role with genuine breadth and room to grow. What you'll do People ops & HR admin Own the employee lifecycle end-to-end — contracts, right-to-work, probation tracking, leaver processing and everything in between Deliver a consistent, well-managed onboarding and offboarding experience for every starter and leaver – Support payroll, benefits administration (NEST, Vestd) and absence tracking Maintain clean, accurate records across HiBob Culture & employee experience Continuously look for ways to improve the employee experience across the full lifecycle Coordinate team events, socials and all-hands — managing logistics from venue to format Support engagement initiatives and flag themes to the Head of People Recruitment coordination Own the recruitment process on TeamTailor — posting roles, managing pipelines and scheduling interviews Be the first point of contact for candidates, reflecting Canvas's brand and warmth throughout Technology & AI Own the relationship with our third-party IT provider, ensuring seamless IT setup for starters and clean offboarding for leavers Support the adoption of AI tools across the People function and identify opportunities to automate repetitive tasks Help evaluate and embed new tools and integrations, documenting processes as they evolve Office management Oversee the day-to-day running of 175 High Holborn — facilities, supplies, vendors and H&S compliance Act as a visible, welcoming presence in the office, setting the tone for how the space feels What we're looking for Experience in People role(s) or office management — or a strong generalist background across both Confident using HRIS platforms and ATS tools (HiBob and TeamTailor experience a plus) Genuinely curious about technology and AI, with a willingness to build capability in this area Highly organised, discreet and able to manage competing priorities without dropping the detail Warm, proactive and someone who takes ownership What we offer – Real ownership across a varied, high-impact remit. A close-knit team that moves fast and values contribution over hierarchy. A beautifully designed workspace in central London, Competitive salary, benefits and room to grow as Canvas scales

Responsibilities

Manage the end-to-end employee lifecycle, including HR administration, recruitment coordination, and payroll support. Oversee daily office operations, facilities management, and the integration of AI tools to improve people processes.