People & Culture Assistant at Prolific

Indianapolis, Indiana, United States -

Full Time

Start Date

Immediate

Expiry Date

19 May, 26

Salary

0.0

Posted On

18 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Inventory Management, Event Planning, Coordination, Customer Service, Interpersonal Skills, Organization, Attention To Detail, Time Management, Communication, Problem-Solving, Process Improvement, Discretion, Microsoft Word, Microsoft Excel, Microsoft PowerPoint

Industry

Business Consulting and Services

Description

Description Location: Indianapolis, IN Part-Time: 20-25 hours per week About Us Prolific is the growth firm. We accelerate growth for visionary brands by combining consulting, marketing, and capital into one partnership. Prolific's portfolio, powered by growth experts across eight offices, has transformed 200+ organizations globally. This impact has earned us eight consecutive spots on the Inc. 5000. Prolific is the parent company to JDA Worldwide, Conquer, Chernoff Newman. We’re prolific because of our people. We respect one another, put relationships first, and never back down from a challenge. This culture is the engine that powers our award-winning results and keeps us going in the face of adversity. Our employees aren’t just employees; they’re growth partners—invested in our mission to create lasting impact for our clients. Job Summary Prolific is seeking a friendly, reliable, and highly organized People & Culture Assistant to serve as the welcoming face of our Downtown Indianapolis office while supporting day-to-day operations. This part-time position is tentatively scheduled for Mondays, Tuesdays, and Thursdays and plays a key role on our People & Culture Team. The ideal candidate is motivated, detail-oriented, and passionate about creating positive, seamless experiences for employees and guests alike. We’re looking for someone with a strong hospitality mindset, a proactive approach to problem-solving, and an eye for process improvement. If you’re upbeat, dependable, and excited to contribute to a collaborative and positive company culture, we’d love to hear from you! Job Responsibilities Manage office grocery purchasing and inventory, including monthly bulk orders (Sam’s Club or Costco) and smaller grocery orders as needed Ensure office drink stations are fully stocked and operational, including the cold brew machine and 5-gallon water deliveries through Primo Water Oversee Pub restocking to ensure the office is always guest-ready, including drink fridges, coffee supplies, snacks, paper goods, and plastic utensils Maintain office and print shop supplies (paper, toner, etc.), ensuring adequate inventory and organization Coordinate and order weekly office lunches on Tuesdays Manage reporting for office-related expenses Provide meeting coordination and support to the team as needed Lead the planning, coordination, and execution of company-wide events and engagement activities, such as parties, holiday events, and community engagement activities. Serve as the primary point of contact for building management, including: key fobs, maintenance requests, and parking validations Main point of contact for employee parking, providing updates to the Wabash Garage as needed. Submit guest welcome screens; greet visitors and provide office tours when requested Maintain organization and inventory of office supply closets and storage areas Coordinate outgoing shipments from the office via USPS, prepping shipping labels as needed. Assist with client and employee Christmas gifting, including gift research, quantity planning, address collection, and shipping coordination. Manage employee birthday recognition, including posting birthday messages in Slack and sending cards to employees This job description is not an exhaustive list of responsibilities that may be expected in this role. Requirements High school diploma or equivalent required, prefer experience in an administrative support role such as receptionist or front desk role in an office environment Strong customer service and interpersonal skills Excellent organizational skills with strong attention to detail and time management Professional written and verbal communication skills Positive attitude with a willingness to learn and contribute to team goals Ability to work productively with minimal supervision and follow tasks through completion Ability to handle confidential information with discretion Proficiency in Microsoft Word, Excel, PowerPoint, and basic web navigation Ability to adapt to change and manage shifting priorities effectively Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. Must be able to read and edit spreadsheets, email and other related tools related to the role Must be able to communicate extensively and effectively with staff and vendors via telephone, one-on-one conversations, face-to-face, and written correspondence Requires extensive use of keyboards, calculators, and other administrative equipment. Must be able to process and maintain large volumes of documentation Must be able to sit or stand for extensive periods of time and navigate through the office Must be able to function within a moderate noise level office environment Ability to travel to and work in the corporate office located inIndianapolis, Indiana is required Must be able to occasionally lift up to 20-pound packages Benefits Competitive pay at one of Indiana's Best Places to Work 401k retirement program with company match Cell phone reimbursement Free covered parking downtown Indianapolis Unlimited snack and drinks provided at the office On-site fitness center

Responsibilities

This role involves managing daily office operations, including inventory, supply ordering, vendor relations, and coordinating weekly lunches. The assistant will also lead the planning and execution of company-wide engagement activities and events.