People & Culture Coordinator at Conifer Realty LLC

City of Rochester, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Jan, 26

Salary

0.0

Posted On

04 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Attention To Detail, Confidentiality, Microsoft Office Suite, Communication Skills, Payroll Support, Recruitment Support, Onboarding Coordination, Compliance Tracking, Benefit Administration, Team Collaboration, Documentation Management, Employee Engagement, Service Award Management, Exit Interview Coordination, Invoicing

Industry

Real Estate

Description

Description Employee Engagement & Recognition Coordinate and send employee care items and gifts for life events (e.g., bereavement flowers, newborn gifts). Manage quarterly promotion announcements in partnership with Marketing. Prepare and distribute monthly service award information; maintain and update the Service Award Listing. Employee Lifecycle Administration Download new hire paperwork and maintain employee files. Create new employee files and archive termination files. Send separation paperwork to departing employees. Schedule and/or conduct exit interviews and maintain related documentation. Track document acknowledgements in Paylocity. Track and follow up with leaders for outstanding People + Culture documentation. Complete employment verifications. HR Communications & Documentation Prepare and distribute the Weekly Alert and Monthly Hire & Termination Report to stakeholders. Draft People + Culture documents such as offer letters, payroll changes and employee change notices. Draft basic employee warnings as directed by People + Culture leadership. Manage incoming and outgoing mail for the People + Culture department. Invoicing and billbacks for the People + Culture department. Payroll & Systems Support Support payroll-related People + Culture tasks in coordination with Payroll. Assist with updates to the organizational chart in Paylocity. Recruitment Support Support with internal job requisitions. Coordinate new hire onboarding activities to ensure new hires have a strong onboarding experience. Compliance & Reporting Provide administrative support for annual IDA reporting. Ensure timely and accurate People + Culture recordkeeping and compliance tracking. Maintain and update quarterly performance tracking reports for leadership. Benefit Support Provide administrative support across various benefit functions, including wellness program tracking, distributing new hire benefit welcome communications, preparing reports as needed, and processing invoices from insurance carriers. Team & Organizational Support Collaborate with People + Culture team members to ensure consistent People + Culture practices across departments. EDUCATION Associate’s degree preferred in Human Resources or Business Administration 1-3 years of experience in Human Resources or Administrative support preferred Requirements Strong organizational skills and attention to detail. Proven ability to handle confidential information with discretion. Proficiency in Microsoft Office Suite; experience with Paylocity is a plus. Excellent written and verbal communication skills. Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Responsibilities

The People & Culture Coordinator is responsible for coordinating employee engagement initiatives, managing employee lifecycle administration, and supporting HR communications and documentation. This role also involves assisting with payroll-related tasks, recruitment support, compliance reporting, and benefit administration.