Education:

• Recognized degree/diploma in Human Resources Management, Business Administration or related field required

Experience:

• Minimum two (2) years’ experience in a People Services, talent or related administrative role required.
• Previous direct experience in talent acquisition or coordination preferred
• Proficiency in Microsoft office suit and experience with applicant tacking system (ATS) and/or HRIS platforms required

General People Services Coordination

• Provide coordination and support across the People Services portfolio.
• Act as a central point of contact for team member inquiries and requests, providing timely support and connecting individuals to appropriate resources.
• Assist in the communication, implementation and tracking of People programs, policies, and initiatives.
• Collaborate with leaders and colleagues to support day-to-day operations and contribute to a positive workplace culture

Recruitment & Onboarding Coordination

• Support the coordination of end to end recruitment activities including job postings, applicant tracking and interview logistics.
• Partner with hiring managers to ensure recruitment activities reflect OSMH values, contributing to a high quality and inclusive candidate experience
• Coordinate and support candidate communication and interview scheduling, ensuring timely updates and seamless process for all involved.
• Serve as a central point of contact for all candidates and existing team members throughout the recruitment process, providing timely updates and guidance as needed for a smooth, efficient and transparent process.

Candidate Management

• Coordinates candidate screening, pre-employment assessments, and reference checks, in collaboration with the People Services Business Partner, hiring manager and Occupational Health team.
• Maintain accurate candidate databases and applicant tracking system (ATS), ensuring data integrity and compliance with privacy regulations.
• Contribute to recruitment analytics and reposring by tracking data and identifying trends where appropriate.

Onboarding & Offboarding Support

• Organize onboarding activities for new hires, ensuring a seamless and positive experience.
• Coordinate onboarding activities, including preparing new hire paperwork, coordinating orientation sessions and ensuring a smooth transition for new employees.
• Support offboarding processes, including the coordination of exit interviews, return of equipment and transition of access.

Team Member Engagement Programs

• Assist in coordinating team member engagement programs and initiatives, such as recognition programs, wellness activities and team building events.
• Collaborate with cross functional teams to organize events and activities that promote a sense of community and belonging among all team members.

Feedback and Surveys

• Support the administration and distribution of team member surveys
• Assist in compiling and summarizing data to support evidence-based decision making and continuous improvement.

Administration

• Provide administrative support to the People portfolio, including preparing correspondence, data entry, file management and record keeping.
• Assist with projects and contribute to the success of broader team initiatives.
• Provide coverage and support for the People Services office, helping create a welcoming and responsive space.
• Participates in projects, working groups, and initiatives that support OSMH People Strategy and broader organizational goals.
• Performs other duties as may be assigned to support the effectiveness of the People portfolio.

Qualifications

Education:

• Recognized degree/diploma in Human Resources Management, Business Administration or related field required.

Experience:

• Minimum two (2) years’ experience in a People Services, talent or related administrative role required.
• Previous direct experience in talent acquisition or coordination preferred
• Proficiency in Microsoft office suit and experience with applicant tacking system (ATS) and/or HRIS platforms required.

Competencies:

• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment
• Strong communication and interpersonal skills, with a customer service-orientated approach with the ability to build positive relationships with employees at all levels of the organization
• Attention to detail and accuracy in data management and documentation
• Ability to maintain confidentiality and handle sensitive information with discretion
• Positive attitude, flexibility and a willingness to adapt to changing priorities and responsibilities.
• Passion for creating positive and inclusive work environment, with a commitment to a continuous improvement and innovation.
• General knowledge of relevant Employment and People Services legislation, acts and regulations.
• Working knowledge, experience and understanding of a unionized work environment
• General knowledge of current HR practices, procedures and theory related to recruitment and selection.
• Demonstrated initiative and good judgment in problem-solving and decision-making.
• Highly motivated and flexible with the ability to adapt quickly to new situations/challenges
• Demonstrated ability to prioritize a heavy workload and multi-task.
• Demonstrated appreciation and respect for protocol, professionalism, and confidentiality.
• Demonstrated ability to communicate effectively in situations that may require tact, diplomacy and discretion.
• Demonstrated ability to work efficiently independently and in a teamwork environment.
• Demonstrated ability to demonstrate through performance, an acceptable level of ethical conduct and strict confidentiality.

Other:

• Demonstrates commitment to continued professional and personal growth and development through Continuing Education Programs and Self-Directed Learning Opportunities.

Our Employees Enjoy

• a professional practice environment
• a collaborative atmosphere with emphasis on teamwork
• wellness initiatives
• continuing education grants
• employee recognition and assistance programs
• a competitive salary and benefits package
• equal opportunities for growth and development

Employment Equity
OSMH is committed to diversity and equity in the workplace and welcomes applications from all qualified individuals, including women, visible minorities, Indigenous peoples, persons with disabilities, LGBTQ2S persons and others who may contribute to a diverse workplace.
Accomodation in the Workplace
Orillia Soldiers’ Memorial Hospital is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity, equal opportunity and maintaining a barrier-free selection process for job applicants. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the requirements for the open position. Applicants need to make their requirements known to the Human Resources department when contacted. All requests are handled confidentially.
Health & Safety Responsibilities
OSMH is committed to providing a safe, healthy and supportive working environment by treating team members and patients with compassion accountability respect and engagement.
All team members must adhere to OSMH’s Occupational Health and Safety policies, procedures and protocols, as well as the duties of workers as stipulated in the Occupational Health and Safety Act.
Team members must be able to perform all bona fide and essential duties of the position which may include cognitive and physical demands.
As a condition of employment, new employees are required to complete an employment health assessment and must be cleared by the Occupational Health and Safety Team prior to orientation.
OSMH is a minimal fragrance workplace. We kindly ask all applicants to refrain from using scented products should they have the occasion to interview with the hospital. As a condition of employment OSMH requires professional references, verification of academic training, professional accreditation and evidence of course completion. It is also a condition of employment that all new employees will be required to present an original vulnerable sector check within 90 days of commencing employment and must sign an Offense Declaration upon receipt of an offer of employment.
If you are interested in joining our team, please apply online before 11:59 pm on the posting close date. Incomplete submissions will not be considered. We thank all applicants, however only those selected for an interview will be contacted.
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