About the job

Shiji is a global technology company dedicated to providing innovative solutions for the hospitality industry, ensuring seamless operations for hoteliers day and night.

Built on the Shiji Platform — the only truly global hotel technology platform — Shiji’s cloud-based portfolio includes Property Management System , Point-of-Sale , guest engagement , distribution , payments , and data intelligence solutions for over 91,000 hotels worldwide, including the largest chains.

What you'll do:

People and Culture:

Handling and managing employees’ visas, agreements, labour cards, and insurance.
Working together with global People & Culture teams for talent acquisition activities and other parts of the employee lifecycle.
Resolving workplace conflicts, addressing grievances, and maintaining harmony between staff and management
Assessing skill gaps and organizing onboarding or leadership growth programs.
Provide support and guidance for development and implementation of company policies and procedures
Assist employees in visa arrangements at embassies
Ensure compliance in all People and Culture practices and policies.
Keep updated with UAE and KSA labor law
Maintain a database of all passports and residence visas by scanning all documents and directly updating the database when details change
Liaise with immigration and Labor authorities
Submit detailed reports related to visa expenses to the management
Ensure the policies are implemented internally
Liaise with other departments for the employees’ requirements

Office Management

Renewing and updating all company-related licenses and agreements prior to their expiry date
Send out notifications on documentation required to renew trade licenses and complete surveys, etc., required by the government bodies at the time of license renewals
Send out notifications on documentation required to renew trade licenses and complete surveys, etc. required by the government bodies at the time of license renewals
Handling paperwork and documentation of the Company
Coordinating business setup approvals
Government mandates and licensing
Submission and processing of all types of applications and paperwork to the local government bodies in the UAE
Purchase office requirements when needed
Arrange meetings
Ensure the offices are well maintained and secured
Liaise with other departments regarding the companies requirements
Manage the directorship of the company when needed

Requirements

High proficiency level of English and Arabic languages is required
Experience with Office Management/People & Culture (Human Resources) experience in UAE and KSA
Experience handling recruitment processes, as well as other HR-related matters in UAE and KSA
Excellent knowledge/experience with local government legislation and local platforms in UAE and KSA
Willingness to work from the office at least 3 times per week

Benefits

Challenging and creative technology environment with a great deal of freedom and responsibility.
Feedback and initiatives are always welcome, you’ll also get full ownership to help shape the company's future
Opportunity to grow inside the global organization and develop yourself both professionally and personally
Regular company Events & Entertainments as well as access to various location-based benefits
Growth and well-being through access to platforms like Pluralsight, GoodHabitz, and OpenUp.
Flexible work schedule/hybrid working model.

Responsibilities