People Operations and Office Coordinator at BuildOps

Toronto, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

12 Jan, 26

Salary

75000.0

Posted On

14 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Employee Onboarding, HR Systems Administration, Payroll Preparation, Data Accuracy, HR Policies, Process Documentation, Compliance, Project Support, Office Coordination, Event Planning, Communication Skills, Organizational Skills, Problem-Solving, Tech-Savvy, Detail-Oriented, Proactive Learning

Industry

Software Development

Description

At BuildOps, we’re building a groundbreaking software solution designed to empower today’s commercial contractors. From service management to project execution, we’re reimagining how our customers operate. Our team thrives on ambition, innovation, and collaboration - qualities we look for in every new hire. As a People Operations & Office Coordinator, you’ll play a key role in supporting both our People Operations and People Experience functions - helping keep our team running smoothly, our systems organized, and our office thriving. Reporting to the People Operations Manager (Toronto), this role is perfect for someone early in their HR career who’s eager to learn, highly organized, and ready to make an impact in a fast-growing, high-energy environment. What You’ll Do People Operations (≈70%) Support day-to-day People Operations activities, including employee onboarding, offboarding, and HR systems administration (HiBob, Lattice, etc.) Assist with payroll preparation and ensure employee data accuracy across HR platforms Serve as a first point of contact for employee questions related to HR policies, processes, and programs - especially for our Canadian team Help document, refine, and maintain internal HR and People Ops processes for consistency and compliance Partner with the People Operations Manager to support projects such as policy creation, compliance updates, and program rollouts Coordinate cross-functionally with Finance and department leads on employee changes, HR reporting, and data requests Contribute to new initiatives that enhance employee experience, engagement, and culture Office Coordination (≈30%) Manage front-desk operations - greet visitors, handle deliveries, and maintain a professional, welcoming office environment Coordinate office logistics, supplies, snacks/lunches, vendors, equipment, and facilities maintenance Support travel arrangements, meeting coordination, and company-wide communications logistics Help plan and execute office events, team activities, and company-wide celebrations Ensure the office remains a clean, functional, and positive workspace for employees and visitors What We Look For 0–2 years of experience in HR, office coordination, or a related administrative role is preferred Bachelors degree preferred Strong organizational skills and attention to detail, with the ability to juggle multiple priorities Tech-savvy and comfortable working with HR systems, spreadsheets, and productivity tools Excellent written and verbal communication skills A proactive learner who takes initiative and thrives in a dynamic, fast-paced environment Experience in a startup or growth-stage company is an asset, but not required Who You Are A curious, early-stage professional who’s eager to grow a career in People Operations Detail-oriented and dependable—you notice what others might miss and take pride in doing things right Collaborative and approachable—someone who enjoys supporting others and being the “go-to” person for problem-solving Energized by both structure and variety—you’re just as comfortable managing data in a system as you are organizing an office event Passionate about creating a great employee experience and helping teams do their best work Compensation $60,000 - $75,000 base salary + performance bonus + equity What we offer: Generous equity grant, become an owner in our company! Macbook computer provided A comprehensive benefits package Flexible PTO and hybrid work schedules Work from home stipend Hubs in Los Angeles, Toronto, and Raleigh with hybrid work schedules and lunch provided for in-office days Company events like BBQs and team-building activities, both in-person and virtual Fast-paced, collaborative, and dynamic work environment Opportunities for growth and career advancement Chance to work with cutting-edge technology and innovative solutions The chance to get in on the ground floor and build something truly groundbreaking for ourselves and our amazing customers About BuildOps Join BuildOps, the largest commercial trade platform in the country, as we transform the multi-billion dollar commercial contracting industry! We’re not just talking incremental improvements—we’re talking a full-scale revolution, empowering the hardworking heroes who build and maintain the infrastructure that keeps our world running. See why contractors choose Buildops here. This is your chance to be part of a rocketship. We’re fresh off a $1 billion valuation and a $127M Series C funding round (part of over $275M raised to date) led by industry-leading investors like Meritech Capital, BOND, and SE Ventures, backed by Schneider Electric (Reuters, TechCrunch, LA Business Journal) . Our latest investors join our team of industry heavyweights like Next47, former Twitter CEO Dick Costolo, former Salesforce President Gavin Patterson, and Boost Mobile CEO Stephen Stokols. Their investment is fueling our aggressive growth and our commitment to equipping contractors with AI-driven tools to conquer chaos, boost efficiency, skyrocket profitability, and ultimately, deliver exceptional service. At BuildOps, we’re changing the game and doing the best work of our careers. You’ll be a key player in a company that’s truly making a difference for the backbone of our economy. If you’re ready to tackle big challenges, work with a passionate team, and build something extraordinary, BuildOps is the place for you. 🚀

Responsibilities

Support day-to-day People Operations activities and manage front-desk operations. Coordinate office logistics and contribute to enhancing employee experience and culture.