We are seeking a highly motivated and versatile People Operations Coordinator to join our HR team. This pivotal hybrid role is central to both attracting top talent to Workiz and cultivating an exceptional work environment for our current employees. You will play a critical role in fueling our growth by identifying, attracting, and hiring the best talent, while also ensuring the smooth operation of our offices and fostering a positive and engaging employee experience. Beyond filling positions, we’re looking for someone who cares deeply about the employee experience—someone who sees every interaction as an opportunity to create value, build relationships, and leave a lasting positive impression.
The ideal candidate thrives in a fast-paced, high-impact environment, possesses exceptional organizational skills, and has a genuine passion for people, workplace culture and operational excellence. You will be a master of multitasking, proactive, and curious, always seeking innovative ways to enhance our recruitment efforts and strengthen our company culture.

OFFICE MANAGEMENT & EMPLOYEE EXPERIENCE (APPROX. 75-80% OF TIME):

• Act as the primary point of contact for all operational needs for both our San Diego and Austin offices, ensuring a clean, organized, and welcoming work environment.
• Champion employee engagement by conceiving, planning, and executing innovative, employee-centric initiatives, including our summer and winter holiday parties, happy hours, team-building activities, and celebrating key employee milestones (promotions, anniversaries, birthdays).
• Oversee comprehensive office management responsibilities, including coordinating maintenance requests, managing weekly grocery orders, tracking and ordering office supplies, handling incoming and outgoing mail, and assisting with travel coordination for employees.
• Support and enhance the new hire onboarding process, ensuring a seamless and welcoming integration for all new team members into the Workiz culture.
• Collaborate with our IT team to assist with administrative tasks related to equipment management, including maintaining inventory, tracking assets, ensuring adequate stock levels, and coordinating distribution to new and current employees.
• Provide administrative support for company-wide initiatives and assist with event coordination, including managing vendor relationships, ordering necessary supplies, overseeing shipments, and ensuring the seamless execution of all essential functions.

REQUIREMENTS:

• 3+ years of progressive experience in a combined role encompassing Office Management and HR Support to deliver an exceptional employee experience and contribute to company culture.
• Ability to conceptualize, plan, and execute engaging company events (e.g., team-building activities, social gatherings, employee recognition events) including logistics, vendor coordination, and budget management.
• Proven track record of successfully managing full-cycle recruitment in a fast-paced environment.
• Exceptional organizational skills with meticulous attention to detail and the ability to manage multiple priorities simultaneously.
• Highly proactive, resourceful, and capable of working independently with minimal supervision.
• Excellent communication (written and verbal) and interpersonal skills, with the ability to build rapport and influence effectively at all levels.
• Proficiency with Applicant Tracking Systems (ATS) and HRIS platforms.
• Proficient in G-Suite (Docs, Sheets, Slides).
• A passion for creating an outstanding workplace and a genuine care for people.