People & Operations Specialist at Giant Pumpkin

Bangkok, , Thailand -

Full Time

Start Date

Immediate

Expiry Date

01 Feb, 26

Salary

0.0

Posted On

03 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

HR Documentation, Compliance, Record Management, HRIS, Payroll Administration, Benefits Execution, Leave Management, Office Management, Vendor Management, Recruitment Coordination, Onboarding, Offboarding, Data Integrity, Confidentiality, Attention to Detail, Self-Motivated

Industry

technology;Information and Media

Description

The People & Operations Specialist is a hands-on, execution-focused role responsible for the flawless administration of HR, employee records, and office operations. Your primary goal is to ensure 100% adherence to Thai labor law and internal policies, directly supporting the Finance & Compliance Manager and freeing up the executive team to focus on growth. Key Responsibilities 1. Compliance & HR Documentation (Primary Focus) • Compliance Execution: Execute all HR transactions, ensuring full and strict compliance with Thai Labor Law, Social Security Fund (SSF), and Withholding Tax regulations. • Record Management: Ensure all employment documentation (contracts, addenda, probation letters, terminations) is properly executed, accurately filed, and traceable in both physical and digital systems (HRIS). • HRIS Data Integrity: Act as the local subject matter expert for the HRIS, maintaining accuracy and confidentiality of employee data and records for payroll and audit purposes. • Policy Execution: Assist the Finance & Compliance Manager in translating company policies into operational actions and procedures, ensuring consistency across the local workforce. • Government Liaison: Prepare and submit all required documentation and reports to the Department of Labor and Social Security Office on time. 2. Administrative & Payroll Support • Payroll Administration: Support the Finance team by providing accurate and timely input for the monthly payroll process, including new hires, leavers, and leave balances. • Benefits Execution: Provide administrative support for the processing and utilization of all employee benefits. • Leave Management: Manage and oversee the annual leave system, ensuring company policies are applied consistently and records are accurate. 3. Office Operations & General Administration • Administrative Oversight: Manage and control the company’s overall general administration as well as planning and controlling related budgets. • Office Management: Oversee all aspects of the head office infrastructure, vendor management, and procurement to ensure an efficient, well-maintained, and productive workspace. • Junior Staff Supervision: Provide training, guidance, and daily work oversight for the Office Operations Coordinator. 4. Recruitment & Employee Lifecycle Coordination • Recruitment Coordination: Coordinate the initial stages of the hiring lifecycle, including job posting, basic candidate screening, and scheduling interviews for local roles. • Onboarding & Offboarding: Manage the administrative checklist for onboarding and conduct administrative offboarding processes to ensure smooth, compliant transitions. Experience: Minimum of 5 years of progressive, hands-on experience in an HR Generalist, Specialist, or Administrative role in Thailand. Compliance Expertise: Solid, practical, and up-to-date knowledge of Thai Labor Laws, SSF, and Withholding Tax procedures is mandatory. Education: Bachelor’s degree in Human Resources Management, Business Administration, or a related field. Technical Skills: Proficient user of HRIS/ATS platforms and high proficiency in Microsoft Excel for financial tracking and reporting. Language: Fluent in Thai (written and spoken) and Proficient in English (essential for regional communication and reading legal documents). Attributes: Highly reliable, meticulous, self-motivated, with an absolute commitment to confidentiality and procedural correctness. Experience in a high-paced, international business environment is preferred. Paid Time Off Work From Home Training & Development Performance Bonus

Responsibilities

The People & Operations Specialist is responsible for the administration of HR, employee records, and office operations, ensuring compliance with Thai labor law. This role supports the Finance & Compliance Manager and aids in the overall operational efficiency of the organization.