People Services Administrative Assistant at Heritage Behavioral Health Center Inc

Decatur, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Apr, 26

Salary

22.5

Posted On

28 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Attention To Detail, Organizational Skills, Customer Service, Interpersonal Skills, Confidentiality, Microsoft Office, HR Systems, Communication Skills, Problem-Solving, Initiative

Industry

Health and Human Services

Description

PEOPLE SERVICES ADMINISTRATIVE ASSISTANT Heritage Behavioral Health Center – Decatur, IL Salary: $18.50–$22.50/hour Schedule: Full-Time | Monday–Friday, 8:00 AM–5:00 PM Every Other Friday Off – Paid Wellness Day MAKE A CAREER WHERE YOUR WORK TRULY MATTERS Heritage Behavioral Health Center is seeking a detail‑oriented, service‑minded People Services Administrative Assistant to join our dedicated team. If you’re passionate about supporting others and want to contribute to meaningful work in mental health and substance use care, we want to meet you! ABOUT HERITAGE BEHAVIORAL HEALTH CENTER Heritage is a mission‑driven Certified Community Behavioral Health Clinic (CCBHC) serving individuals across a multi‑county region. We believe every employee—regardless of their role—plays a part in improving the lives of the people we serve. At Heritage, your well-being matters too. WHY YOU’LL LOVE WORKING HERE * Every other Friday off – paid wellness day * Collaborative, mission-driven work culture * Meaningful work that directly supports community health * Organization that values and invests in its team At Heritage, we care about our staff so they can focus on caring for others. POSITION OVERVIEW The People Services Administrative Assistant provides essential administrative and operational support to the People Services (HR) team. This role supports daily HR functions—such as onboarding, personnel file management, employee communication, scheduling, and compliance activities—while maintaining a trauma‑informed, customer‑focused approach aligned with Heritage’s mission. You will work closely with leadership, staff, payroll, compliance, and external partners to ensure a positive employee experience and smooth HR operations. KEY RESPONSIBILITIES * Provide administrative support including scheduling, correspondence, document preparation, and meeting coordination * Assist with onboarding logistics and track required documentation * Maintain accurate personnel files and support agency compliance processes * Enter and manage employee data in HR systems; assist with basic reporting * Serve as a first point of contact for routine employee inquiries * Ensure all employee information is handled confidentially and securely * Support department collaboration with payroll, compliance, and leadership * Assist with agency audits and personnel file maintenance * Participate in special projects and perform other duties as assigned KNOWLEDGE, SKILLS & ABILITIES * Strong professionalism, interpersonal skills, and customer service mindset * Ability to maintain the highest levels of confidentiality * Excellent attention to detail and organizational skills * Proficient with Microsoft Office (Word, Excel, Outlook, Teams) * Ability to learn HR systems such as ADP and document management tools * Understanding of HIPAA, HR confidentiality standards, and compliance practices * Strong written and verbal communication skills * Ability to manage multiple priorities in a fast-paced environment * Demonstrates initiative, problem‑solving, and process‑improvement mindset EDUCATION & EXPERIENCE * High school diploma or equivalent required * Prior administrative or office support experience preferred * HR, healthcare, behavioral health, or social service experience is a plus * Valid driver’s license, reliable transportation, and insurance required WHAT WE OFFER * Generous Time Off: vacation, sick, personal, and holiday leave * Wellness Benefits: paid wellness day every other Friday, EAP, fitness reimbursement * Insurance: health, dental, vision, FSA (healthcare & dependent care), and supplemental life insurance * Retirement: 401(k) and Roth options * Professional Growth: tuition assistance and continuing education opportunities Include shift schedule

Responsibilities

The People Services Administrative Assistant provides essential administrative and operational support to the HR team, including onboarding, personnel file management, and employee communication. This role ensures a positive employee experience and smooth HR operations while maintaining confidentiality.